CARLTON PUBLIC SCHOOL DISTRICT - ISD 93 ORGANIZATIONAL MEETING MINUTES JANUARY 6, 2020 The Board of Education of Independent School District 93, Carlton, Minnesota, met in special session on Monday, January 6, 2020 in the Carlton District Office Board Room.

CARLTON PUBLIC SCHOOL DISTRICT - ISD 93
ORGANIZATIONAL
MEETING MINUTES
JANUARY 6, 2020

The Board of Education of Independent School District 93, Carlton, Minnesota, met in special session on Monday, January 6, 2020 in the Carlton District Office Board Room. Lehto called the meeting to order at 7:04 p.m. Members present: Chmielewski, Gustafson, Hagenah, Karp, Lehto with Superintendent Carman. Members absent: Ojibway.

MOTION by Karp to approve the meeting agenda with the addition of 6.8 was supported by Gustafson. MOTION passed 5-0.

Acting Chair Lehto called for the nominations for the ELECTION OF CHAIR
Karp nominated Lehto for Chair. Lehto accepted the nomination.
Lehto called for nominations. Chmielewski nominated Gustafson for Chair. Gustafson accepted the nomination.
Lehto called for nominations. No further nominations were offered.
Lehto called for a roll call vote. Hagenah-Lehto, Karp-Lehto, Lehto-Lehto, Chmielewski-Gustafson, Gustafson-Gustafson. Lehto was elected Chair with a vote of 3-2.

Chair Lehto called for the nomination for the ELECTION OF VICE CHAIR
Hagenah nominated Ojibway for Vice Chair. Ojibway was absent.
Lehto called for nominations. Chmielewski nominated Gustafson for Vice Chair. Gustafson accepted the nomination.
Lehto called for nominations. No further nominations were offered. Gustafson was elected Vice Chair.

Chair Lehto called for the nomination for the ELECTION OF CLERK
Hagenah nominated Karp for Clerk. Karp accepted the nomination.
Lehto called for nominations.
Lehto called for nominations. No further nominations were offered. Karp was elected Clerk.

Chair Lehto called for the nominations for the ELECTION OF TREASURER
Karp nominated Hagenah for Treasurer. Hagenah accepted the nomination.
Lehto called for nominations. Gustafson nominated Chmielewski for Treasurer. Chmielewski accepted the nomination.
Lehto called for nominations. No further nominations were offered.
Lehto called for a roll call vote: Sue-Hagenah, Hagenah-Hagenah, Lehto-Hagenah, Chmielewski-Chmielewski, Gustafson-Chmielewski. Hagenah was elected with a vote of 3-2.

SET BOARD MEETING DATES AND TIME AND LOCATION
•Regular Board Meetings will be held on the third Monday at 7:00 p.m. each month, except the following holiday months: Tuesday, January 21, 2020 and Tuesday, February 18, 2020.
•Finance/Audit Committee Meetings will be held at 6 p.m. on the same day regular board meetings are scheduled.
•Committee of the Whole (work sessions) will be held on the second Monday each month, except for the following months: there will be no Committee of the Whole meeting in January or February.
•Board Retreat was tentatively scheduled for Tuesday, June 30, 2020 from 5 to 8 p.m.

DESIGNATION, AUTHORIZATION, APPOINTMENTS
MOTION by Karp to designate Wells Fargo Bank, PMA Financial Network, and Minnesota School District Liquid Asset Fund as Official District Depositories was supported by Hagenah. A roll call vote was called. Lehto-yea, Hagenah-yea, Chmielewski-nay, Gustafson-yea, Karp-yea. MOTION passed 4-1.

MOTION by Hagenah to designate Superintendent as Chief Financial Officer of the District with authorization to pay bills in advance was supported by Karp. A roll call vote was called. Lehto-yea, Hagenah-yea, Chmielewski-nay, Gustafson-yea, Karp-yea. MOTION passed 4-1.

MOTION by Hagenah to authorize Superintendent and Business Manager to make Official District Electronic Transfers was supported by Karp. MOTION passed 5-0.

MOTION by Hagenah to designate Rupp, Anderson, Squires & Waldspurger, P.A. as District legal counsel and authorize the Superintendent and Board Chair to contact legal counsel was supported by Karp. MOTION passed 5-0.

MOTION by Gustafson to keep the annual stipend at $1000.00 and increase the per meeting School Board compensation to $40.00 was supported by Chmielewski. A roll call vote was called. Chmielewski-yea, Hagenah-nay, Lehto-nay, Gustafson-yea, Karp-yea. MOTION passed 3-2.

MOTION by Gustafson to designate Pine Knot as Official School District Publication was supported by Chmielewski. A roll call vote was called. Chmielewski-yea, Hagenah-nay, Lehto-nay, Gustafson-yea, Karp-nay. MOTION failed 2-3.

MOTION by Hagenah to designate Pine Journal as Official School District Publication was supported by Karp. A roll call vote was called. Chmielewski-nay, Hagenah-yea, Lehto-yea, Gustafson-nay, Karp-yea. MOTION passed 3-2.

MOTION by Gustafson to set mileage reimbursement to IRS standard rate (1/1/20 rate of $0.575 per mile for 2020) was supported by Karp. MOTION passed 5-0.

APPOINTMENTS TO BOARD COMMITTEES
•Finance/Audit Committee – Lehto, Hagenah, Karp. Alternate Gustafson.
•Policy Committee – Lehto, Gustafson.
•Facilities & Transportation Committee – Hagenah, Gustafson. Alternate Lehto.
•Negotiations Committee – Certified – Lehto, Hagenah, Gustafson.
•Negotiations Committee - Non-certified – Karp, Chmielewski, Ojibway.
•Extracurricular Committee – Hagenah, Chmielewski. Alternate Karp.
•Superintendent Evaluation Committee – All Board members.
•Minnesota State High School League/Title IX (Gender Equality) Representative – Lehto

APPOINT REPRESENTATIVES TO DISTRICT COMMITTEES OR OUTSIDE ORGANIZATIONS
•District Advisory Committee -Karp. Alternate Chmielewski.
•Relicensure Committee – Karp.
•Community Education Advisory Council – Lehto. Alternate Chmielewski.
•Fine Arts Trust Fund Committee – Ojibway. Alternate Lehto.
•Indian Education Parent Advisory Committee – Karp. Alternate 1 Gustafson. Alternate 2 Hagenah.
•Northern Lights Special Education Cooperative Board – Lehto.

Board and Superintendent roles and responsibilities were reviewed.

Hagenah made a motion to adjourn at 9:04 p.m. and there being no further business with a second from Gustafson the meeting adjourned by unanimous vote.

Pine Journal: Jan. 30, 2020 #2819771