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Carlton Independent School District 93 Organizational Meeting Minutes Monday, January 4, 2021 The Board of Education of Independent School District 93, Carlton, Minnesota, met through interactive technology and remotely on Monday, January 4, 2021.

Carlton Independent School
District 93
Organizational Meeting Minutes
Monday, January 4, 2021
The Board of Education of Independent School District 93, Carlton, Minnesota, met through interactive technology and remotely on Monday, January 4, 2021. Gustafson called the meeting to order at 7: 01 p.m. Members present: Emerson, Gustafson, Hagenah, Karp, Ojibway, Szymczak with Superintendent Engstrom.
MOTION by Hagenah to approve the meeting agenda was supported by Ojibway. A roll call vote was called: Emerson-yea, Gustafson-yea, Hagenah-yea, Karp-yea, Ojibway-yea, Szymczak-yea. MOTION passed 6-0.
Gustafson read the Oath of Office. Elected board members, Emerson, Hagenah and Szymczak affirmed the faithful discharge of the duties of the office and were duly sworn in. The Oath was signed and dated accordingly.
Acting Chair Gustafson called for nominations for the ELECTION OF CHAIR
Karp nominated Emerson for Chair. Emerson accepted the nomination.
Gustafson called for nominations. Gustafson nominated herself for Chair.
Gustafson called for nominations. No further nominations were offered.
Gustafson called for a roll call vote. Emerson-Emerson, Gustafson-Gustafson, Hagenah-Emerson, Karp-Emerson, Ojibway-Emerson, Szymczak-Emerson. Emerson was elected with a vote of 5-1.
Chair Emerson called for the nomination for the ELECTION OF VICE CHAIR
Emerson nominated Ojibway for Vice Chair. Ojibway accepted the nomination.
Emerson called for nominations.
Emerson called for nominations. No further nominations were offered. Ojibway was elected as Vice Chair with an acclamation vote of 6-0.
Chair Emerson called for the nomination for the ELECTION OF CLERK
Hagenah nominated Karp for Clerk. Karp accepted the nomination.
Emerson called for nominations.
Emerson called for nominations. No further nominations were offered. Karp was elected as Clerk with an acclamation vote of 6-0.
Chair Emerson called for the nomination for the ELECTION OF TREASURER
Karp nominated Hagenah for Treasurer. Hagenah accepted the nomination.
Emerson call for nominations.
Emerson called for nominations. No further nominations were offered. Hagenah was elected as Treasurer with an acclamation vote of 6-0.
SET BOARD MEETING DATES AND TIME AND LOCATION
MOTION by Karp to approve the schedule of Regular Board Meetings to be held on the third Monday at 7:00 p.m. each month, except the following holiday months: Tuesday, January 19, 2021 and Tuesday, February 16, 2021, via Google Meets was supported by Gustafson. MOTION passes with an acclamation vote of 6-0.
MOTION by Hagenah to approve the schedule of Finance/Audit Committee Meetings to be held at 6:00 p.m. on the same day regular board meetings are scheduled, via Google Meets was supported by Gustafson. MOTION passes with an acclamation vote of 6-0.
MOTION by Hagenah to approve the schedule of Committee of the Whole (Work sessions) to be held on the second Monday each month, via Google Meets was supported by Ojibway. MOTION passes with an acclamation vote of 6-0.
MOTION by Gustafson to approve the schedule of the Board Retreat to be tentatively scheduled for Monday, August 9, 2021 at 6:00 p.m., via Google Meets was supported by Karp. MOTION passes with an acclamation vote of 6-0.
DESIGNATION, AUTHORIZATION, APPOINTMENTS
MOTION by Hagenah to designate Wells Fargo Bank, PMA Financial Network, and Minnesota School District Liquid Asset Fund as Official Districts Depositories was supported by Karp. A roll call vote was called: Emerson-yea, Gustafson-yea, Hagenah-yea, Karp-yea, Ojibway-yea, Szymczak-yea. MOTION passed 6-0.
MOTION by Karp to designate Superintendent as Chief Financial Officer of the District with authorization to pay bills in advance was supported by Ojibway. A roll call vote was called: Emerson-yea, Gustafson-yea, Hagenah-yea, Karp-yea, Ojibway-yea, Szymczak-yea. MOTION passed 6-0.
MOTION by Gustafson to authorize Superintendent and Business Manger to make Official District Electronic Transfers was supported by Hagenah. A roll call vote was called: Emerson-yea, Gustafson-yea, Hagenah-yea, Karp-yea, Ojibway-yea, Szymczak-yea. MOTION passed 6-0.
MOTION by Hagenah to designate Rupp, Anderson, Squires & Waldspurger, P.A. as District legal counsel and authorize the Superintendent and Board Chair to contact legal counsel was supported by Gustafson. A roll call vote was called: Emerson-yea, Gustafson-yea, Hagenah-yea, Karp-yea, Ojibway-yea, Szymczak-yea. MOTION passed 6-0.
MOTION by Karp to set School Board Compensation annual stipend at $1000.00 and increase the School Board Chair salary $500.00 annually was supported by Hagenah. A roll call vote was called: Emerson-abstain, Gustafson-yea, Hagenah-yea, Karp-yea, Ojibway-yea, Szymczak-yea. MOTION passed 5-0.
MOTION by Karp to designate Pine Journal as Official School District Publication was supported by Hagenah. A roll call vote was called: Emerson-yea, Gustafson-nay, Hagenah-yea, Karp-yea, Ojibway-yea, Szymczak-yea. MOTION passed 5-1.
MOTION by Hagenah to set mileage reimbursement to IRS standard rate (1/1/21 rate of $0.575 per mile for 2021) was supported by Ojibway. A roll call vote was called: Emerson-yea, Gustafson-yea, Hagenah-yea, Karp-yea, Ojibway-yea, Szymczak-yea. MOTION passed 6-0.
APPOINTMENTS TO BOARD COMMITTEES
Finance/Audit Committee - Emerson, Hagenah, Karp.
Policy Committee - Emerson, Gustafson
Facilities & Transportation Committee - Gustafson, Hagenah. Alternate Ojibway.
Negotiations Committee - Certified - Emerson, Hagenah, Ojibway.
Negotiations Committee - Non-Certified - Gustafson, Karp, Szymczak.
Extracurricular Committee - Hagenah, Szymczak. Alternate Karp.
Superintendent Evaluation Committee - All Board Members.
Minnesota State High School League/Title IX (Gender Equality) Representative - Emerson.
APPOINT REPRESENTATIVES TO DISTRICT COMMITTEES OR OUTSIDE ORGANIZATIONS
District Advisory Committee - Karp, Ojibway.
Relicensure Committee - Emerson, Karp.
Community Education Advisory Committee - Emerson. Alternate Szymczak.
Fine Arts Trust Fund Committee - Gustafson. Alternate Szymczak,
Indian Parent Advisory Committee - Emerson, Ojibway. Alternate Karp.
Northern Lights Special Education Cooperative Board - Szymczak. Alternate Emerson.
Board and Superintendent roles and responsibilities were reviewed.
Hagenah made a motion to adjourn at 8:18 p.m. and there being no further business with a second from Gustafson the meeting adjourned by unanimous vote.
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