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INDEPENDENT SCHOOL DISTRICT NO. 94 CLOQUET, MINNESOTA NOVEMBER 13, 2017 MINUTES

INDEPENDENT SCHOOL DISTRICT NO. 94CLOQUET, MINNESOTANOVEMBER 13, 2017 School Board Working Session: School Board Chair Duane Buytaert called the school board working session to order at 5:33 p.m. Kraus Anderson will not be here tonight. Superinte...

INDEPENDENT SCHOOL DISTRICT NO. 94
CLOQUET, MINNESOTA
NOVEMBER 13, 2017

School Board Working Session:

School Board Chair Duane Buytaert called the school board working session to order at 5:33 p.m.

Kraus Anderson will not be here tonight. Superintendent Scarbrough has talked to them about the building and the type of storage we need. It may be a lot cheaper to have someone come and put one up at a later time. The commissioning is going well at the middle school and doors are coming in for Washington. Punch lists are being worked on and the construction project is winding down well.

A meeting regarding Washington Avenue was held with representatives from the county, city, school district and other stakeholders present. Superintendent Scarbrough reported he will be sending information on the Safe Routes to School grant to Arrowhead Regional Development Commission (ARDC) for their assistance. The long range county project includes narrowing the road so traffic will slow down, taking out the stop sign at 20th Avenue and putting in bright flashers, which are pedestrian operated, and create an island on the east side of the intersection. They are also looking at installing wide sidewalks on both sides of Washington Avenue from Highway 33 to Highway 45.

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Academic Eligibility for Activities - some examples from other districts were presented for review. A board member asked that the administration look into this further. Currently, Cloquet operates under the Minnesota State High school League (MSHSL) guidelines, which states that students need to be making progress towards graduation in order to participate in activities. Several board members questioned our policy and the fact that rules don't carry over from the spring into the fall, if you are suspended from participation. Several administrators cautioned the board on tightening up the guidelines/policies as we would see drop-out rates begin to rise. It's very rare to see a student fail two quarters in a row. If you tell students they can't play they are done and no longer a part of the team. They are working with the kids who are falling below. Board members expressed their concern about catching the kids who are struggling earlier, possibly around mid-terms, and provide extra tutoring, etc.

Congratulations to the Cloquet Football team! They will be playing South St. Paul on Friday at 4:30 p.m. in the U.S. Bank Stadium in the Twin Cities. With this, there are a few questions about calling school off early to allow students/families to travel to the game. We would need to let you at 12:30 p.m. to allow time for the buses to transport students home and return in time to take students (on Rooter Buses) down to the game. With an early release there are daycare issues, what do we do with hourly and salaried employees, etc. We have not let school out early for any other sport when participating in state competitions. After additional discussion it was decided that school would be dismissed at 12:30 p.m. on Friday, November 17.

There being nothing further to discuss, Board Chair Duane Buytaert adjourned the working session at 6:06 p.m.

* * * * * * * * * *

The regular board meeting of the School Board of Independent School District No. 94 was called to order by Board Chair Duane Buytaert, in the City of Cloquet, on November 13, 2017 at 6:17 p.m.

Roll Call - the following members were present on roll call:
Duane Buytaert
Dan Danielson
Dave Battaglia
Jim Crowley
Ted Lammi
Nate Sandman
Also present:
Ken Scarbrough, Superintendent
Candace Nelis, Business Manager
Leanne Schmidt, EMC Representative
Teresa Angell, AIE Director
Ruth Reeves, Community Education Director
Barb Mackey, Northern Lights Academy Assistant Director
Christopher Loeb, Student Board Representative (Absent)
Frances Slater, Student Board Representative (Absent)
Principals Present:
Warren Peterson, Cloquet Senior High School
Steve Battaglia, Cloquet Senior High School
David Wangen, Churchill Elementary School
Robbi Mondati, Washington Elementary School
Tom Brenner, Cloquet Middle School
Tom Lenarz, Cloquet Middle School (Absent)
Connie Hyde, Cloquet Area Alternative Education Programs (CAAEP)

Pledge of Allegiance.

APPROVAL OF BOARD AGENDA
RESOLVED by D. Danielson to approve the November 13, 2017 school board agenda, with changes as presented. J. Crowley seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call. Additions include a recommendation of termination of part-time cleaner at Garfield, permission to post for a part-time cleaner at Garfield, and upcoming meeting additions.

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APPROVAL OF MEETING MINUTES
RESOLVED by T. Lammi to approve the October 23, 2017 meeting minutes, as presented. D. Battaglia seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

OPEN FORUM AND RECEPTION OF DELEGATIONS, PETITIONS, AND COMMUNICATIONS
GAPP Trip to Germany 2018 - Advisors Cara Jago and Iris Keller presented an overview on the proposed student trip to Germany summer 2018. Board member T. Lammi made a motion to approve the student trip to Germany summer 2018, as presented. N. Sandman seconded the motion and it was approved by unanimous yea vote of all members present on roll call.

Building and Department reports were provided.

Community member Gary Huard addressed the school board with a few questions regarding the proposed custodial staffing plan.

CONSIDER APPROVAL OF CLAIMS, TREASURER'S REPORT, INVESTMENT'S REPORT AND WIRE TRANSFER
RESOLVED by J. Crowley to approve the Claims - November 13, 2017; Preliminary Treasurer's Report - July 2017; Investment's Report - July 2017; Wire Transfer - $851,271.29 on October 26, 2017; and Hand Checks - October 2017: General - $2,340,185.60; Food Service -$128,383.65; Transportation - $11,548.08; Community Service - $162,727.30; Capital Outlay - $44,667.82; Building Construction - $817,027.09; Debt Redemption Fund - $0; OPEB Irrevocable Trust - $61,738.96; and OPEB Debt Service - $0, for a total of $3,566,278.50. D. Buytaert seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call. The audit will be presented at the next school board meeting on November 27, 2017.

CONSENT ITEMS
RESOLVED by T. Lammi to approve the following Consent Items, as presented:
1. Retirement and Resignation Letters:
a. Jaclyn Smith, Program Aide for Kids Corner SACC Program, effective September 11, 2017.
b. Karly Essler, 3 Hours/Day Part-time Cleaner at Churchill Elementary School, effective November 17, 2017.

2. Recommendation of Employment:
NAME; POSITION; SALARY; EFFECTIVE
John Holme; 5 Hours/Day Part-time Cleaner at Washington School; $14.72/Hour; October 25, 2017
Rebecca Newbre; 6.75 Hours/Day Special Ed EBD/Café Paraprofessional at Churchill Elementary School (internal transfer); $16.09/Hour; October 30, 2017
Lena Doble; Amended Increase in time for MA Billing (6:55 Hours/Day, including Wednesday early dismissals and 16.5 inter-service days); $19.77/Hour; October 24, 2017
Sue Thomason; EDHS Coordinator - 70 Hours; $1,250.20; 10/1/17 - 5/31/18
Kristin Ahistus; 6.75 Hours/Day LPN/Paraprofessional at NLA; $15.86/Hour; November 6, 2017
Karly Essler; 5.25 Hours/Day Special Ed Paraprofessional at Churchill Elementary School ; $15.86/Hour; November 20, 2017

3. Permission to Post Positions:
a. 5.25 Hours/Day Consistent Support Paraprofessional at Churchill Elementary School.
b. 4 Hours/Day Part-time Cleaner at Churchill Elementary School.
c. 6.5 Hours/Day Part-time Cleaner at Garfield School.
d. 3.0 Hours/Day Food Service Dishes/Server Aide at Cloquet Middle School.

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4. Recommendation of Termination:
a. Joshua Axtell, 6.5 Hours/Day Part-Time Cleaner at Garfield School, effective November 13, 2017.

D. Battaglia seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

STAFFING ADJUSTMENTS
RESOLVED by N. Sandman to approve the termination of Joshua Axtell, 6.5 Hours/Day Part-Time Cleaner at Garfield School, effective November 13, 2017. D. Battaglia seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

RESOLVED by N. Sandman to approve the increase in time for Churchill Elementary School part-time cleaning staff, as follows: Open cleaning position - from 3 hours/day to 4 hours/day; Julie Ketola-Gustafson - from 5 hours/day to 6.75 hours/day; Lynn Grover - from 6 hours/day to 6.75 hours/day. The increase in time is effective November 13, 2017. D. Battaglia seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

OLD BUSINESS
Discuss Custodial Staffing Plan - a summary of options were reviewed that included the following:
1. Restructure the custodial staffing plan to include only one head custodian to serve the 5-12 campus.
2. If yes to #1, hire three custodians or just replace the head custodian and custodian who are leaving the district with two more custodians.
3. If reconfiguring the custodial staffing to one head custodian for the 5-12 campus, who will be assigned to that position?
4. If reorganization of custodial staffing occurs, the board will need to decide how to revise our custodial job postings.

Mr. Marti was asked if he felt the reorganized position was workable. Mr. Marti expressed it was and is willing to take on this assignment. Board member T. Lammi made a motion to hire one additional custodian for a total of two. D. Danielson seconded the motion. Discussion followed. Board members N. Sandman, J. Crowley, and D. Battaglia voted nay. Board members T. Lammi, D. Danielson and D. Buytaert voted yea. The motion failed by a three to three (3:3) vote. Discussion continued. Board member J. Crowley made a motion to hire three full-time custodians. D. Battaglia seconded the motion and it was approved by unanimous yea vote of all members present on roll call.

SUPERINTENDENT'S REPORT
There was nothing to discuss at this time.

SCHOOL BOARD ELECTIONS
RESOLVED by D. Battaglia to approve the Resolution Establishing a Combined Polling Place for Multiple Precincts and Designating Hours during Which the Polling Place will Remain Open for Voting for School District Elections Not Held on the Day of a Statewide Election, as presented. N. Sandman seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

RESOLVED by D. Buytaert to direct that there will NOT be a 2018 Primary Election held in conjunction with the 2018 General Election taking place on November 6, 2018 for the Cloquet School District, unless the filings require one to be held by state law. T. Lammi seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

SCHOOL BOARD COMMITTEE REPORT
The Student Enrollment Report as of November 8, 2017 was reviewed. Enrollment remains steady.

NEW BUSINESS
RESOLVED by D. Danielson to approve the Memorandum of Understanding with the Cloquet Principals' Association (CPA) and the District regarding the HSA distribution for calendar year 2017 and 2018, and the CPA and District agree to the following distribution for the months of October 2017 through December 2017, as presented. Distribution: District HSA benefit contributions will stop with the September 30, 2017 payroll. The October 2017 through December 2017 HSA benefit will be added to the January 2018 payroll along with the regular January 2018 HSA benefit and be posted to the participants HSA account in February 2018. J. Crowley seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

RESOLVED by D. Battaglia to approve the Facility Cost Recovery Agreement for the time period July 1, 2017 - June 30, 2020, with Northern Lights Academy for space (approximately 3,200 sq. ft.) at Garfield School for the purpose of conducting school related activities and Cooperative business. Northern Lights Academy agrees to operate in accordance with the District and Northern Lights Academy calendar and business hours. Set facility utilization costs shall be paid annually and is agreed to as follows: July 1, 2017 - June 30, 2018 - $43,211.00; July 1, 2018 - June 30, 2019 (2.50%) - $44,291.00; and July 1, 2019 - June 30, 2020 (2.50%) - $45,400.00. N. Sandman seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

RESOLVED by N. Sandman to approve the Facility Cost Recovery Agreement for the time period July 1, 2017 - June 30, 2018 with Northern Lights Special Education Cooperative for space (approximately 3,000 sq. ft.) at Churchill Elementary Schools for the purpose of conducting school related activities and Cooperative business. Northern Lights Special Education Cooperative agrees to operate in accordance with the District and Northern Lights Special Education Cooperative calendar and business hours. Set facility utilization costs shall be paid annually and is agreed to as follows: July 1, 2017 - June 30, 2018 (2.50%) - $43,211.00. D. Danielson seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

RESOLVED by D. Battaglia to approve the Cloquet Special Education Contracts for Service #10 - #13, for Family School Support Worker services for the time period July 5, 2016 - June 30, 2018, as presented. #10 - L. Sieben, $16,394.40; #11 - D. Gentilini, $12,214.40; #12 - C. Woods, $34,364.00; and #13 - B. Denman, $22,704.00. N. Sandman seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

RESOLVED by N. Sandman to approve the leave of absence request of Tyler Korby, 6.5 Hours/Day EBD Paraprofessional at Cloquet Middle School for the time period December 22, 2017 - April 13, 2018, as presented. Further, if the above leave of absence request is granted, that the school board authorizes the posting of a 6.5 Hours/Day EBD Paraprofessional at Cloquet Middle School to fill this position in Mr. Korby's absence. J. Crowley seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

RESOLVED by T. Lammi to approve the purchase of a new tractor for the Cloquet Middle School, accepting the quote of $30,322.06 from Duluth Lawn and Sport, as presented. D. Battaglia seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

Discuss Extra-Curricular Academic Eligibility Policy - this topic was discussed during the working session. Concerns were raised about catching students who may be struggling sooner, around mid-terms, and to provide them with extra help or tutoring services. The board also was concerned about students getting a free pass for fall quarter if they had a suspension during spring quarter. Superintendent Scarbrough suggested the board form a subcommittee to look at this further and bring back a recommendation for the board to consider. He will contact the Activities Director to look into the further and provide some recommendations.

Discuss Proposed District Policy #632 - Selection of Materials for School Extra-Curricular Activities - sample policy language was discussed. This will be brought back for a first reading at the next meeting.

Consider Approval of 2017-2020 Secretarial Employees Agreement - Superintendent Scarbrough provided a summary of the contract changes. Board member T. Lammi expressed some concerns about not having had the opportunity read through the contract before voting on the changes. Board action on the contract was tabled until the next meeting.

UPCOMING EVENTS/MEETINGS
Monday, November 20, 2017 @ 4:00 p.m. - Non-Certified Administrative Support Association Negotiations, Board Room - (Canceled). This meeting was rescheduled for December 5th at 2:00 p.m.
Wednesday, December 6, 2017 @ 2:30 p.m. - Custodial Negotiations, Board Room.
Wednesday, December 6, 2017 @ 3:30 p.m. - Paraprofessional/AIE Staff/COTA Staff Negotiations, Board Room.
January 11 & 12, 2018 - Minnesota School Boards Association Conference/NASC Member School Boards Gathering.
January 16, 17 & 23, 2018 - Superintendent Interviews, Board Room.

ADJOURNMENT
There being no further business to discuss, Board Chair D. Buytaert adjourned the meeting at 8:00 p.m.

Clerk of the School Board
ATTEST:
Chair of the School Board

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