INDEPENDENT SCHOOL DISTRICT NO. 94 CLOQUET, MINNESOTA JANUARY 9, 2017 MEETINGS

INDEPENDENT SCHOOL DISTRICT NO. 94
CLOQUET, MINNESOTA
JANUARY 9, 2017
MEETINGS

The School Board Working Session was called to order at 5:37 p.m. by Board Chair Duane Buytaert. Superintendent Scarbrough welcomed new board member Nate Sandman.

Construction change orders were reviewed and discussed. Re-roofing bids came in lower than expected and were very competitive. Five roofers submitted bids and Range Cornice was the lowest. They were also the lowest on the Alternate Bid #1 and will be recommended to receive this contract during the regular meeting.

The logo for the commons area in the new middle school was discussed. Some of the quotes show the cost has increased to about $20,000. This will be scraped and they will go back to the drawing board to come up with something less costly. Middle School Principal Tom Brenner indicated that CMS Art teacher Andrew Mettner designed the current logo.

There being nothing further to discuss, the working session was adjourned by Board Chair Duane Buytaert at 6:01 p.m.

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Thank you to the Cloquet High School Madrigals for their wonderful performance this evening!

The regular board meeting of the School Board of Independent School District No. 94 was called to order by current Board Chair Duane Buytaert, in the City of Cloquet, on January 9, 2017 at 6:02 p.m.

Roll Call - the following members were present on roll call:
Duane Buytaert
Dan Danielson
Dave Battaglia
Jim Crowley
Ted Lammi
Nate Sandman
Also present:
Ken Scarbrough, Superintendent
Candace Nelis, Business Manager
Regina Roemhildt, ED MN - Cloquet
Teresa Angell, AIE Director
Ruth Reeves, Community Education Director
Anja Maijala, Student School Board Representative (Absent)
Jay Boder, Student School Board Representative (Absent)
Principals Present:
Warren Peterson, Cloquet Senior High School
Steve Battaglia, Cloquet Senior High School
Robbi Mondati, Washington Elementary School
David Wangen, Churchill Elementary School
Tom Brenner, Cloquet Middle School
Connie Hyde, Cloquet Area Alternative Education Programs (CAAEP)

Pledge of Allegiance.

APPROVAL OF BOARD AGENDA
RESOLVED by T. Lammi to approve the January 9, 2017, meeting agenda, as presented. D. Battaglia seconded the motion and the resolution was adopted by unanimous yea vote of all members present on roll call.

OATH OF OFFICE
Superintendent Scarbrough administered the Oath of Office to newly elected school board members Duane Buytaert, Jim Crowley and Nate Sandman. Congratulations were extended by the other school board members and administration.

ELECTION OF BOARD OFFICERS
RESOLVED by D. Battaglia to keep all current officers in place, as listed, for another school year: Board Chair - Duane Buytaert, Board Clerk - Dan Danielson, and Board Treasurer - Ted Lammi. J. Crowley seconded the motion and it was approved by unanimous yea vote of all members present on roll call.

RECOGNTION OF OUTGOING SCHOOL BOARD MEMBER
Superintendent Scarbrough indicated that Gary Huard could not attend the meeting. The school district recognizes and honors all outgoing board members, and as a way to honor the 12 years of service to the school district, a Certificate of Appreciation was shown along with a gift of a Green Bay baseball cap highlighting their NFC North Championship. The certificate and cap will be sent to Mr. Huard.

ESTABLISH SALARIES
RESOLVED by D. Danielson to approve the salaries, meeting per diem and mileage rate effective January 1, 2017 (monthly stipend - $200.00; meeting stipend - $50.00; and mileage reimbursement - $.535). T. Lammi seconded the motion and the resolution was adopted by unanimous yea vote of all members present on roll call.

SET REGULAR SCHOOL BOARD MEETING DATES/TIMES FOR 2017
Superintendent Scarbrough presented the schedule for board meeting for this coming year and indicated as we get closer to July that he may ask the board to look at the possibility of holding a second meeting, due to staffing, construction, etc.

RESOLVED by T. Lammi to approve the proposed 2017 regular school board meeting dates and times: All meetings will be held on the second and fourth Monday of each month, unless otherwise scheduled: Monday, July 24, 2017 and Monday December 25, 2017 meetings will be canceled. School Board working sessions will begin at 5:30 p.m. to be followed by the regular meeting at 6:00 p.m. in the Board Room located on the second floor at Garfield School, 302 14th Street, Cloquet, MN 55720. D. Battaglia seconded the motion and the resolution was adopted by unanimous yea vote of all members present on roll call.

CONSIDER WSCHOOL BOARD COMMITTEE REPRESENTATION
RESOLVED by J. Crowley to approve the School Board Committee List, as revised (copy is available in the Superintendent's Office). T. Lammi seconded the motion and the resolution was adopted by unanimous yea vote of all members present on roll call.

CONSIDER SCHOOL BOARD MEMBER "ADOPTED" SCHOOLS
RESOLVED by T. Lammi to approve the School Board "Adopted" Schools, as follows: Cloquet Area Alternative Education Programs (CAAEP)/Garfield School - Ted Lammi; Churchill Elementary School - Duane Buytaert; Washington Elementary School - Nate Sandman; Cloquet Middle School - Dave Battaglia; and Cloquet Senior High School - Dan Danielson and Jim Crowley. N. Sandman seconded the motion and the resolution was adopted by unanimous yea vote of all members present on roll call.

APPROVAL OF MEETING MINUTES
RESOLVED by T. Lammi to approve the Monday, December 12, 2016 school board meeting minutes, as presented.
J. Crowley seconded the motion and the resolution was adopted by unanimous yea vote of all members present on roll call.

OPEN FORUM AND RECEPTION OF DELEGATIONS, PETITIONS, AND COMMUNICATIONS
RESOLVED by T. Lammi to approve the 2016-2017 Cloquet World's Best Workforce Plan and Summary, as presented.
D. Battaglia seconded the motion and the resolution was adopted by unanimous yea vote of all members present on roll call.

Washington Art teacher Andrea Cacek presented a Portrait of the Elementary Arts in Minnesota.

Reports were provided by building principals, the Community Education Director, the American Indian Education Director, and Education Minnesota - Cloquet Representative Regina Roemhildt.

Community Member James Mallery addressed the Board about the length of time people have to talk to the Board about any concerns they may have, as outlined in District Policy #206 - Public Participation in School Board Meetings/Complaints about Persons at School Board Meetings and Data Privacy Considerations. He asked that the policy be enforced consistently during school board meetings.

Washington Music teacher Kate Buytaert addressed the Board asking that they keep in touch with what is going on with the music reduction proposal and to remember that 6th and 7th grade music and the Orchestra programs have been cut. She indicated she had sent the board members a letter and thanked them for their replies.

BIDS FOR CLOQUET HIGH SCHOOL RE-ROOFING PROJECT
Greg Schendel with Kraus-Anderson presented information on the Re-roofing bids indicating that they have five companies submit very competitive bids, Range Cornice being the lowest bidder. The bids also came in lower than expected, realizing an $80,000.00 cost savings.

RESOLVED by J. Crowley to approve the 2017 Cloquet High School Reroofing Contract Award Recommendations from Kraus-Anderson Construction Company, as presented: Rough Carpentry - Range Cornice & Roofing Company - $11,864.00; Roofing - Range Cornice & Roofing Company - $305,913.00; and Alternate #1 Bid Recommended - $35,505.00, for a total of $317,777.00, as presented. T. Lammi seconded the motion and the resolution was adopted by unanimous yea vote of all members present on roll call.

CONSIDER APPROVAL OF CLAIMS
RESOLVED by T. Lammi to approve the following Consent Items, as presented:
1. Letter of Resignation:
Heather Falk, Program Assistant for Li'l Thunder Learning Center, effective January 19, 2017.
2. Recommendation of Employment:
NAME; POSITION; LOCATION; SALARY; EFFECTIVE
Katie Fuoss; 1.0 FTE ECSE Teacher; Washington; $20,866.82 1/9/17
Skye Smith; Instructor for Youth Development Home Alone Class; Community Ed; $22.00/Hour; 12/13/16
Shelby Hernandez; 1:45 Hours/Day Non-Union Playground Aide – 2 Days/Week; Washington; $12.91/Hour; 12/19/16
Drake Monacelli; 1:45 Hours/Day Non-Union Playground Aide – 3 Days/Week; Washington; $7.75/Hour; 1/3/17
Amber Purcell; 6 Hours/Day CS DCD S/P Para; Churchill; $15.86/Hour; 1/9/17
Melinda Vandervieren; Kids Zumba Teacher for After-School Club; Washington; $35.00/Class; 1/30/17
Katharine Roehm; Decorating Instructor; Community Ed; $75% of Total Less Expenses; 1/19/17
Kade Bender; Lifeguard/Tubing Hill; Community Ed; $9.75/Hour LG) $7.75/Hour (TH); 1/1/17
Annie McBride; 3.25 Hours/Day CS Paraprofessional; Churchill; $15.86/Hour; 1/10/17 Tammy Psyck; 5.25 Hours/Day CS Paraprofessional Churchill; $15.86/Hour; 1/10/17
Elizabeth Nelson; 1.0 FTE 2nd Grade L-Term Teacher; Washington; $207.63/Day; 1/11/17 – 4/5/17 Substitute
3. Permission to Post Positions:
1.0 FTE Kindergarten Long-Term Teacher Substitute at Washington (3/6/17 - 6/1/17).
1.0 FTE Social Studies Long-Term Teacher Substitute at Cloquet Senior High School (beginning March 6, 2017).
4 Hours/Day Consistent Support ECSE Paraprofessional at Churchill Elementary School.
D. Battaglia seconded the motion and the resolution was adopted by unanimous yea vote of all members present on roll call.

STAFFING ADJUSTMENTS
RESOLVED by D. Battaglia to approve the posting and hiring of Nicole Yadon to provide services as a Homebased Teacher for a student requiring additional services at the Cloquet Middle School. Start date will be January 4, 2017 with an end date yet to be determined. Rate of pay will be $29.01/Hour. N. Sandman seconded the motion and the resolution was adopted by unanimous yea vote of all members present on roll call.

OLD BUSINESS
CLOQUET FACULTY CONSIDERATIONS FOR THE 2017-2018 SCHOOL YEAR
1) RESOLVED by T. Lammi to approve the staffing of eight (8) sections of fifth grade regular classroom teachers at the new middle school fall of 2017. Further, that the new middle school will be an eight (8) - section school beginning fall 2017 for grades five through eight (5-8) and the middle school will move to a quarterly grading system at the same time. D. Battaglia seconded the motion and it was unanimously approved by a yea vote of all members present on roll call.

2) RESOLVED by D. Buytaert to approve the move of one (1) DCD S/P classroom from Churchill Elementary School to the new middle school fall 2017. D. Danielson seconded the motion and it was unanimously approved by a yea vote of all members present on roll call.

3) RESOLVED by D. Buytaert to approve the posting for one (1) additional Special Education teacher (EBD, SLD, Multi- Categorical preferred) to address the increase of service hours per week at the middle school. One position will be moved from the current elementary special education staff, and one position will be added due to the increased need. J. Crowley seconded the motion and the resolution was adopted by unanimous yea vote of all members present on roll call.

4) RESOLVED by D. Danielson to approve moving the .5 FTE Speech teacher from Washington Elementary School to the new middle school fall 2017. N. Sandman seconded the motion and the resolution was adopted by unanimous yea vote of all members present on roll call.

5) Physical Education -
RESOLVED by T. Lammi to approve 5.6 FTEs for Physical Education at Cloquet Middle School, fall 2017, and post to fill an additional 2.0 FTEs. D. Buytaert seconded the motion and the resolution was adopted by unanimous yea vote of all members present on roll call.
This resolution also approves the reduction of .225 FTE Physical Education at Churchill Elementary School. Ms. Johnson's DAPE will be arranged amongst the schools. There will be no FTE reduction for this position.
Staffing at Washington will remain as is currently. Mr. Carlson will handle DAPE. Kindergarten classes will have a seven (7) - day rotation.

6) Family & Consumer Science (FACS) - there will be no FTE reduction in FACS. An extra .2 FTE may be provided as an extra elective.

7) Music Staffing -
RESOLVED by D. Buytaert to increase music staffing at the new middle school by .8 FTE to accommodate scheduling changes and the additional fifth (5th) grade sections. D. Danielson seconded the motion and was adopted by unanimous yea vote of all members present on roll call.
RESOLVED by D. Battaglia to reduce music by .30 FTE at Churchill Elementary School. T. Lammi seconded the motion. Discussion followed. Board member T. Lammi withdrew his motion.

Washington Elementary School Proposals:
a. Reduce Music to 1.0 FTE and increase Art to 1.0 FTE, thereby scheduling both specialists on a four (4) out of eight (8) - day rotation. Or,
b. Leave music and art rotations as is currently and staff these sections with 1.5 FTEs for Music and .5 FTE for Art.

Washington Elementary School Principal Robbi Mondati addressed the Board with her rationale for providing the two options for the Board's consideration. Discussion followed.

Board Member T. Lammi made a motion to leave the music and art rotations as is currently and staff these sections with 1.5 FTEs for Music and .5 FTE for Art, due to not wanting to see a cut in music and have a disparity between Washington and Churchill Elementary Schools. J. Crowley seconded the motion and it was adopted by unanimous yea vote of all members present on roll call. Board Member D. Battaglia asked that the Board revisit this issue again, researching why there is a disparity between the two elementary schools, and possibly try to make adjustments so they are equal at some time in the future.

Middle School Principal Tom Brenner addressed the Board indicating with the above scenario he would need additional art staffing of .6 FTE (.4 FTE for 5th grade/.2 FTE for 6th grade) at the middle school next year. The Board decided to take action on this addition as well.

Board Member D. Buytaert made a motion to approve the posting for up to an additional .6 FTE for Art at the new middle school, fall 2017. D. Danielson seconded the motion and it was adopted by unanimous yea vote of all members present on roll call.

8) Additional Support Staff for Cloquet Middle School
RESOLVED by D. Danielson to reduce the .4 FTE Dean of Students currently in place and increase this position to a 1.0 FTE Assistant Principal. D. Buytaert seconded the motion. Discussion followed. Board member

D. Danielson amended his original motion to post for a 1.0 FTE Assistant Principal, with the understanding that another proposal be presented at a future meeting recommending the reduction of the current .4 FTE Dean of Students at the Middle School and the reduction of the 1.0 FTE Dean of Students at Washington Elementary School. D. Buytaert seconded the motion and it was approved by a yea vote of five to one (5:1) board members present on roll call. Board members D. Buytaert, D. Danielson, D. Battaglia, T. Lammi, and N. Sandman voted yea. Board member J. Crowley voted nay.

RESOLVED by D. Buytaert to increase the 6.5 Hours/Day Secretary/Receptionist position to an 8 Hours/Day position during the regular school year, making it a 10-Month position. D. Battaglia seconded the motion and the resolution was adopted by unanimous yea vote of all members present on roll call.

RESOLVED by T. Lammi to approve the Middle School principal to make application for an additional 1.0 FTE ADSIS position to assist with basic skills, especially needed due to the increased fifth (5th) grade numbers. J. Crowley seconded the motion and the resolution was adopted by unanimous yea vote of all members present on roll call. The addition would be dependent upon receiving approval of the application from the state.

RESOLVED by D. Buytaert to reassign the social worker from .8 FTE at the middle school to a 1.0 FTE position. This is not an increase in staff time, just a reassignment. At the same time, the Family School Support Workers (FSSW) would be reassigned from a 1.0 FTE at the middle school to a .5 FTE at the middle school. This .5 FTE FSSWr position would then be reassigned to the Cloquet Alternative Education Programs (CAAEP), thereby making the FSSWr position a 1.0 FTE at CAAEP. This will help with duties to include the lost support from the reassigned social worker at the middle school. D. Battaglia seconded the motion and the resolution was adopted by unanimous yea vote of all members present on roll call.

Board Chair Duane Buytaert adjourned the meeting into a five (5) minute break at 8:49 p.m. Board Chair Duane Buytaert called the regular meeting back to order at 8:58 p.m.

SUPERINTENDENTS REPORT
Superintendent Scarbrough reported that he would be visiting with his administrative team this week to discuss providing Program Reviews/Operations for the School District presentations to the school board over the next several months. He asked the board members what time they would like to meet prior to the working sessions. After a brief discussion, it was determined these presentations would begin at 5:15 p.m. and be held prior to the 5:30 p.m. school board member working sessions.

SCHOOL BOARD COMMITTEE REPORT
The Student Enrollment Report as of January 5, 2017 was reviewed. Enrollment remains steady.

NEW BUSINESS
RESOLVED by D. Danielson to approve the Transportation Contract to hire April Williams to transport a special needs student to the Cloquet Senior High School from their current residence in Floodwood, MN. Reimbursement shall be paid at the IRS rate, currently $.535 per mile, per day of documented travel. The time period for this contract is November 2016 through the end of the school year, June 1, 2017. T. Lammi seconded the motion and it was adopted by unanimous yea vote of all members present on roll call.

RESOLVED by D. Battaglia to approve the Schoology Subscription in the amount of $55,155.53, for the time period November 1, 2017 - October 31, 2020, as presented: Year One Cost - $17,931.89 ($7.25 per student); Year Two Cost - $18,532.58 ($7.50 per student); Year Three Cost - $19,155.53 ($7.75 per student). T. Lammi seconded the motion and it was adopted by unanimous yea vote of all members present on roll call.

RESOLVED by T. Lammi to approve the Memorandum of Understanding (MOU Revised January 9, 2017), originally approved November 28, 2016, as presented. N. Sandman seconded the motion and it was adopted by unanimous yea vote of all members present on roll call.

RESOLVED by D. Danielson to approve the School Resource Officer Agreement between the City of Cloquet and Cloquet Public Schools, ISD #94, as presented. D. Buytaert seconded the motion and it was adopted by unanimous yea vote of all members present on roll call.

RESOLVED by N. Sandman to approve the Community Education Agreement between Cloquet Public Schools/Cloquet Community Education and the City of Cloquet for the time period January 1, 2017 - December 31, 2017, in the amount of $70,750.00, as presented. T. Lammi seconded the motion and it was adopted by unanimous yea vote of all members present on roll call.

RESOLVED by D. Battaglia to approve the Cloquet Special Education Contract for Service #31 for evaluation, consultation and mentoring of vision services between Phyllis Hauck and Cloquet ISD #94 for the 2016-2017 school year. The contract reflects evaluation, consultation and mentoring services during the 2016-2017 school year at an hourly rate and travel time of $50.00, and up to 25 hours per month, plus mileage at the current IRS rate. The total contract cost is estimated for $12,000.00, as presented. J. Crowley seconded the motion and it was adopted by unanimous yea vote of all members present on roll call.

FOR YOUR INFORMATION
1. Minnesota School Boards Association - Officer's Workshop for New School Board Members

UPCOMING EVENTS/MEETINGS
1. Thursday, January 12, 2017, District Health/Safety/Crisis Meeting, 3:45 p.m., Board Room
2. Tuesday, January 17, 2017, POC Meeting, 4:00 p.m., KA Trailer - CMS Construction Site

ADJOURNMENT
There being no further business to discuss, Board Chair Duane Buytaert adjourned the meeting at 9:20 p.m.

Clerk of the School Board
ATTEST:
Chair of the School Board