CARLTON INDEPENDENT SCHOOL DISTRICT #93 SCHOOL BOARD MINUTES JULY 15, 2013
CARLTON INDEPENDENT SCHOOL DISTRICT #93
SCHOOL BOARD MINUTES
JULY 15, 2013
The Board of Education of Independent School District 93, Carlton, Minnesota, met in regular session on Monday, July 15, 2013. Emerson called the meeting to order at 7:01 p.m. Members present: Gibson, Hagenah, Emerson, Bennett, Johnson, and Rosebrock with Business Manager Eiffler. Supt. Haapala was absent from the meeting.
The motion made by Gibson to approve the meeting agenda with support from Bennett was approved 6-0.
No public comments were offered.
Bennett moved to approve the Consent Agenda:
-Approval of Minutes of the June 17, 2013 Regular Meeting.
-Approve the bid of Bimbo Bakeries/Sara Lee as bread supplier for the 2013-2014 school year at $1.05 classic white, $1.12 Classic whole wheat, $0.90 Rye, $2.65/30 ct hamburger buns, $1.20/16 ct hot dog buns, $1.00 French bread, $1.35/12 ct English muffins.
-Approve the bid of Franklin Foods/Kemps as milk supplier for the 2013-2014 school year at $0.238 for ½ pint skim milk, $0.229 for ½ pint 1% milk, $0.222 for ½ pint 2% milk, $0.237 for ½ pint chocolate milk, $3.46 for gallon skim milk, and $8.41 for 5# cottage cheese.
-Approve the bid of Federated Cooperatives as fuel supplier for the 2013-2014 school year at $0.034 freight and $0.07 markup on a variable rack pricing.
-Approve the bid of A-1 Disposal as garbage and recycling supplier for the 2013-2014 school year at 6-yard solid waste $30 per pick up plus $15 monthly rent and taxes; 2-yard sawdust $26 per pick up plus taxes; 6-yard cardboard $17 per pick up plus $15 monthly rent and taxes; 2-yard garage waste $26 per pick up plus $10 monthly rent and taxes; and recycling carts at $35 per pick up.
-Approve Ashley Tuominen as Junior High Volleyball Coach for the 2013-2014 season per Schedule C of the Master Contract.
-Approve the 2013-2014 Memorandum of Understanding with Just Kids Dental.
-Approve the hire of Learning Camp staff: Edward (Sam) Kavanaugh-Lead Teacher, Lindsey Meyer-Assistant Teacher; pending a background check: Cody Gran-Assistant Teacher, Jane Butler and Anne Richardson-Assistants.
-Approve the hire of Billie Jean Waugh as .5 FTE Media/Technology Specialist at MA 1 pending background check and licensure variance.
-Approve the resignation by retirement of Debra Hedlund as Food Service Manager effective August 1, 2013 after 21 years of service.
Hagenah seconded the motion. 6-0 vote carried the motion.
Reports were given by High School Principal Beckie Connolly and South Terrace Elementary Principal Jen Larva. Community Education Director Daisy Rose updated the Board on summer plan and activities. Indian Education Coordinator Ken Fox reported on end of the year fund expenditures. The District Financial Report as reviewed by Renee Eiffler included an update on audit schedules and progress, and financial planning with year-end activity.
Johnson made motion to approve district bills as presented and order them paid: June payroll for a total of $293,155.42 and wires summative at $74,724.46; Finance checks in the amount $149,357.17. Gibson gave the second and the motion was approved 6-0.
Member Johnson then introduced the following resolution and moved its adoption:
RESOLUTION AUTHORIZING AND AWARDING SALE OF GENERAL OBLIGATION AID ANTICIPATION CERTIFICATES OF INDEBTEDNESS, SERIES 2013A AND FIXING FORM AND TERMS THEREOF IN CONNECTION WITH THE MINNESOTA TAX AND AID ANTICIPATION BORROWING PROGRAM SPONSORED BY THE MINNESOTA SCHOOL BOARDS ASSOCIATION AND GREATER MINNESOTA EDUCATIONAL COOPERATIVE SERVICE UNITS
WHEREAS, the School District is authorized to issue aid anticipation certificates of indebtedness to provide money for school purposes in anticipation of state aids for schools receivable by the District during the July 1, 2013 to June 30, 2014 school year for such purposes; and
WHEREAS, Minnesota Statutes, Section 126C.56, authorizes the School District to issue the aid anticipation certificates of indebtedness herein authorized by negotiation and without advertisement for bids; and
WHEREAS, the Minnesota School Boards Association and the Greater Minnesota Educational Cooperative Service Units have endorsed the Minnesota Tax and Aid Anticipation Borrowing Program (the "Program") whereby participating school districts, by simultaneously issuing their aid anticipation certificates of indebtedness, may be able to reduce their debt service and issuance costs below what could be achieved if they issued separately; and
WHEREAS, the Program requires the execution and delivery of Certificates of Participation evidencing proportionate interests in payments of principal and interest on certain aid anticipation certificates of indebtedness issued by the participating school districts in anticipation of state aids receivable in connection with the Program, including the Aid Anticipation Certificates described herein; and
WHEREAS, the Program requires that each participating school district enter into a Trust Agreement with U.S. Bank National Association, St. Paul, Minnesota, as trustee (the "Trustee"), in substantially the form presented to this Board and on file at the office of the Clerk (the "Trust Agreement"); and
WHEREAS, the principal amount of Aid Anticipation Certificates to be issued by the School District pursuant to this resolution shall not exceed $652,300; and
WHEREAS, the principal amount of said Aid Anticipation Certificates to be issued hereunder does not exceed either (a) the maximum working capital deficit of the Operating Funds to be financed from such state aids for the period during which the state aids are anticipated to be received and during which the Aid Anticipation Certificates will be outstanding, as computed in accordance with Section 1.148-6(d)(3) of the Income Tax Regulations (the "Regulations"), or (b) exclusive of additional obligations authorized by Minnesota Statutes Section 475.56, 75% of the state aids for said Funds, receivable in the school year ending June 30, 2014.
NOW, THEREFORE, BE IT RESOLVED by the School Board of Independent School District No. 93, State of Minnesota, as written in full in the resolution body in entirety.
The motion for the adoption of the foregoing resolution was duly seconded by Member Hagenah and upon vote being taken thereon the following vote: Emerson-yea, Hagenah-yea, Johnson, Gibson-yea, Bennett-yea, Rosebrock -yea.
WHEREUPON said resolution, having received the favorable vote of at least two-thirds of the Members of the Board, was declared duly passed and adopted.
A motion by Bennett to rescind the June 17, 2013 Health and Safety Resolution was supported by Gibson and by unanimous consensus the original resolution was annulled.
Bennett offered the following resolution and moved its adoption:
BE IT RESOLVED the Board of Education approves the Health and Safety budget as presented and to approve the current Health & Safety Policy #807 as is:
Finance Code: 347
Description: Physical Hazards
FY13 Approved Exp: $5,300
FY14 Approved Exp: $5,800
FY15 Proposed Exp: $5,800
Finance Code: 349
Description: Other Hazards
FY13 Approved Exp: $500
FY14 Approved Exp: $400
FY15 Proposed Exp: $400
Finance Code: 352
FY13 Approved Exp: $21,494
FY14 Approved Exp: $25,071
FY15 Proposed Exp: $25,071
Finance Code: 358
Description: Asbestos Removal
FY13 Approved Exp: $0
FY14 Approved Exp: $0
FY15 Proposed Exp: $0
Finance Code: 363
Description: Fire Safety
FY13 Approved Exp: $5,100
FY14 Approved Exp: $4,600
FY15 Proposed Exp: $4,600
Finance Code: 366
Description: Indoor Air Quality
FY13 Approved Exp: $0
FY14 Approved Exp: $0
FY15 Proposed Exp: $0
FY13 Approved Exp: $32,394
FY14 Approved Exp: $35,871
FY15 Proposed Exp: $35,871
The resolution was supported by Johnson and duly declared adopted on the following vote: Emerson-yea, Hagenah-yea, Johnson, Gibson-yea, Bennett-yea, Rosebrock -yea.
Gibson brought a motion to approve the Local 346 Teamsters I Memorandum of Understanding for 2011-2013 with support from Johnson. A vote of 5-1 passed the motion.
The motion to approve the revised Local 346 Teamsters II Memorandum of Understanding for 2011-2013 was offered by Bennett and seconded by Gibson passed with a 5-1 vote.
Future meetings: Committee of the Whole work session, August 12, 2013 at 7:00 p.m. Finance Committee meeting, August 19, 2013 at 6:00 p.m. Regular Board meeting, August 19, 2013 at 7:00 p.m. Facilities Committee, Extra-Curricular Committee, and a Board Retreat will be scheduled at a later date.
Motion to close was offered by Gibson and seconded by Bennett. With a unanimous vote the meeting adjourned at 7:55 p.m.