INDEPENDENT SCHOOL DISTRICT NO. 99 ESKO, MINNESOTA NOVEMBER 13, 2012 FINANCE COMMITTEE OF THE WHOLE MEETING

INDEPENDENT SCHOOL DISTRICT NO. 99

ESKO, MINNESOTA

NOVEMBER 13, 2012

FINANCE COMMITTEE OF THE WHOLE MEETING

The Esko Board of Education, Independent School District No. 99, Esko, Minnesota, held a Finance Committee Meeting of the Whole on Tuesday, November 13, 2012, at 6:00 p.m. in the Board Room. Deborah Medlin of Eikill & Schilling, Ltd. presented the audit for the year ended June 30, 2012.

The Esko Board of Education, Independent School District No. 99, Esko, Minnesota, held their regular Board meeting on Tuesday, November 13, 2012, at 7:00 p.m. in the Media Center.

Members present: Margaret Sunnarborg, Julian Bertogliat, Rick Liljegren, Scott Powers, Lynn McComber, Superintendent Aaron Fischer. Absent: Jeff Salo. Scott Powers appointed Clerk Pro Tem.

Call the Meeting to Order

Chairperson Julian Bertogliat called the meeting to order at 7:04 p.m.

Approval of Agenda

Moved by Scott Powers, second by Lynn McComber to approve the agenda. Motion carried by unanimous vote.

Approval of Consent Agenda Items

Moved by Rick Liljegren, second by Lynn McComber to approve the Consent Agenda items as follows:

Approve the minutes of the October 23, 2012 regular school board meeting .

Approve the checks as follows:

Checks

Date 10/11/12

Check #s 73970-73971

Total $851.77

Date 10/16/12

Check #s 73972

Total $1,350.00

Date 10/23/12

Check #s 73973-74064

Total $102,528.10

Date 10/24/12

Check #s 74065-74078

Total $13,503.47

Date 10/24/12

Check #s Void #73978

Total ($70.95)

Date 10/25/12

Check #s 74079-74082

Total $2,134.39

Date 10/29/12

Check #s 74083

Total $127.99

Date 10/31/12

Check #s 74084-74092

Total $16,100.95

Date 11/2/12

Check #s 74093-74154

Total $52,759.42

Date 11/7/12

Check #s 74055-74170

Total $10,258.43

Date 11/8/12

Check #s 74171

Total $80.00

Date 11/13/12

Check #s 74172-74193 (pending Treas review)

Total $9,276.85

Personnel:

Approve lane change request from Meryl Lucchesi-Freyberg to BA 15 effective Sem II 2012/13.

Fundraiser Requests:

Esko School Readiness - Sale of Thirty-one Products.

Winterquist PIE Group - Papa Murphy Pizza Coupons.

Motion carried by unanimous vote.

Accept the Fiscal Year 2012 Financial Audit by Eikill & Schilling

Moved by Lynn McComber, second by Scott Powers to accept the Fiscal Year 2012 Financial Audit by Eikill & Schilling as presented. Motion carried by unanimous vote.

Accept Letter of Resignation - K. Steveler, Asst. Play Director

Moved by Lynn McComber, second by Margaret Sunnarborg to accept a letter of resignation from Kristy Streveler as Assistant Fall Play Director. Motion carried by unanimous vote.

Approval of Revised Fiscal Year 2013 Budget

Moved by Rick Liljegren, second by Scott Powers to approve the Revised FY 2013 Budget as presented.

2012-2013 Revised Budget

November, 2012

Fund General Fund (fund 1)

Revenues $8,417,011

Expenditures $8,753,922

Fund Food Service Fund (fund 2)

Revenues $368,712

Expenditures $383,480

Fund Transportation Fund (fund 3)

Revenues $517,637

Expenditures $478,662

Fund Community Service

Fund (fund 4)

Revenues $425,850

Expenditures $433,417

Fund Capital Operating Fund (fund 5)

Revenues $469,830

Expenditures $442,818

Fund Debt Service Fund (fund 7)

Revenues $808,511

Expenditures $985,625

Fund Irrevocable OPEB

Trust (fund 45)

Revenues $22,000

Expenditures $134,669

Fund OPEB Bonds Debt

Service (fund 47)

Revenues $108,540

Expenditures $116,490

Total Budget

Revenues $11,138,091

Expenditures $11,729,083

Motion carried by unanimous vote.

Approve the actual dollar amount of previously committed funds to be $398,073 at 6/30/12

Moved by Scott Powers, second by Lynn McComber to approve the actual dollar amount of previously committed funds to be $398,073.00 at June 30, 2012 for retirement benefits, including compensated absences, pensions, other post-retirement benefits (as defined by GASB Statement Nos. 16, 27, 45 and 54). The commitment was made on October 11, 2011 and the amount of the commitment was determined during the fiscal year end closing process. Motion carried by unanimous vote.

Approve the commitment of funds from the Unassigned Fund Balance

Moved by Lynn McComber, second by Scott Powers to approve the commitment of funds from the Unassigned Fund Balance for retirement benefits, including compensated absences, pensions, and other post-retirement benefits and termination benefits (as defined by GASB Statement Nos. 16, 27, 45 and 54) at June 30, 2013. The actual amount needed will be determined during the yearly fiscal end-of-year accounting process. Motion carried by unanimous vote.

Approve the Winter Coaches for 2012/13

Moved by Lynn McComber, second by Margaret Sunnarborg to approve the winter coaches for 2012/2013 as presented. Motion carried by unanimous vote.

Discussion: Baseball Field Repairs

Superintendent Fischer updated the Board regarding grants received from the MN Twins and the Morneau family for repairs to baseball facilities. Work to remove old flood-damaged dugouts and the construction of new dugouts is being started. The grant funding received is being used for this project.

Approve a Resolution Canvassing the Returns of Votes of the School District General Election

Moved by Lynn McComber, second by Scott Powers to approve a resolution canvassing the returns of votes of the School District General election. Motion carried by unanimous vote.

Approve a Resolution Canvassing the Returns of Votes of School District Special Election

Moved by Rick Liljegren, second by Lynn McComber to approve a resolution canvassing the returns of votes of the School District Special election. Motion carried by unanimous vote.

Approve the Hire of Larson Engineering to Manage the Construction of the North Field Facilities

Discussion was heard regarding construction of the north field facilities project. Supt. Fischer distributed material from Larson Engineering outlining their fee schedule, design services, construction administration and inspection services. Moved by Julian Bertogliat, second by Lynn McComber to approve the Hire of Larson Engineering to manage the construction of the north field project, contingent upon a legal review of the contract and staffing needs. Motion carried by unanimous vote.

Work Session Scheduled

The Board discussed the need to meet in a working session to develop their plan for moving forward with the north field construction project. A Board scheduled a work session for Monday, November 19, 2012 at 6:00 p.m. in the Board Room.

Approve Northland Securities for the Sale of the Facilities Bonds

Discussion was heard regarding options available for the sale of facilities bonds. Moved by Rick Liljegren, second by Scott Powers to approve the hire of Northland Securities to facilitate the sale of the facilities bonds. Motion carried by unanimous vote.

Discussion: Construction Manager/Owner's Representative

Discussion was heard regarding the upcoming construction project and options available regarding the management of the project. The Board will continue this discussion at the November 19th work session.

Approve the Working Agreement with the Superintendent's Administrative Assistant for 2011/12-2013 and 2013/14 - 2014/15

Moved by Scott Powers, second by Margaret Sunnarborg to approve the Working Agreement with the Supt's. Administrative Assistant for 2011/12 - 2012/13 and 2013/14 - 2014/15 as presented (copy of Agreement on file in the office of the superintendent). Motion carried by unanimous vote.

Approve the Working Agreement with the Clerical Workers for 2011/12-2013 and 2013/14 - 2014/15

Moved by Scott Powers, second by Lynn McComber to approve the Working Agreement with the Clerical Workers for 2011/12 - 2012/13 and 2013/14 - 2014/15 as presented (copy of Agreement on file in the office of the superintendent). Motion carried by unanimous vote.

Approve the Working Agreement with the Community Education Director for 2011/12-2013 and 2013/14 - 2014/15

Moved by Scott Powers, second by Margaret Sunnarborg to approve the Working Agreement with the Community Education Director for 2011/12 - 2012/13 and 2013/14 - 2014/15 as presented (copy of Agreement on file in the office of the superintendent). Motion carried by unanimous vote.

Approve the Working Agreement with the Community Education Teachers, Coordinators and Administrative Assistant for 2011/12-2013 and 2013/14 - 2014/15

Moved by Scott Powers, second by Lynn McComber to approve the Working Agreement with the Community Education Teachers, Coordinators and Administrative Assistant for 2011/12 - 2012/13 and 2013/14 - 2014/15 as presented (copy of Agreement on file in the office of the superintendent). Motion carried by unanimous vote.

Approve the Working Agreement with the Food Service Employees for 2011/12-2013 and 2013/14 - 2014/15

Moved by Scott Powers, second by Lynn McComber to approve the Working Agreement with the Food Service Employees for 2011/12 - 2012/13 and 2013/14 - 2014/15 as presented (copy of Agreement on file in the office of the superintendent). Motion carried by unanimous vote.

Reports

Board Committee Reports:

Lynn McComber - paraprofessional negotiations.

Margaret Sunnarborg - Esko Pride activities, EEF Spaghetti Dinner.

Rick Liljegren - Curriculum Advisory Committee meeting, EEF Spaghetti Dinner.

Julian Bertogliat - Curriculum Advisory Committee meeting.

Scott Powers - paraprofessional negotiations, audit.

Superintendent's Report:

Supt Fischer updated the Board regarding progress made in obtaining a long-term sub for the high school counselor position. He updated the Board regarding meetings and communication with Lake Superior College regarding health occupations course fees and credits.

Congratulations & Commendations

Pastor Tom Brinkley and St. Matthew's Lutheran Church for their assistance in providing an announcing system for football games this fall.

Girls Cross Country team for winning the MN State Championship. They were led by All-State performances by Senior Marissa Shady and sophomore Kailee Kiminski. The team also included seniors Kallyn Knutson, Molly Meysemborg, and Mackenzie Carlson, junior Erika Shady and 8th grader Karlie Kulas.

Boys Cross Country team for finishing 6th in the Minnesota State Championship.

Coaches Jerry Zimny and Tim Lindquist - this is their final season of coaching cross country.

Football team for winning the section title and advancing to the state tournament.

Nicole Peterson for her seven years of soccer coaching who will be leaving the head coaching position.

Will Omberg, Eileen Obrien, Jake Siptroth, Seth Bergstedt and Emily Osborne for being named to the NE MN Honor Band.

Mr. Mowers who was selected as the area's top director.

Ms. Lilly and Ms. Streveler for their hard work and skill in directing the fall play.

Esko Pride group for their work on behalf of Esko students.

Lisa Dupuis and Christina Walther for Kids Voting.

Open Forum

Sandy Rengo was in attendance to provide data regarding ticket pricing and event attendance.

Bob Thornton and Steve Lanthier were in attendance to communicate Esko Youth Hockey Association's desire to cooperate with the upcoming facility project and construction.

Adjournment

There being no further business, moved by Scott Powers, second by Rick Liljegren to adjourn at 8:55 p.m. Motioned carried by unanimous vote.

Scott Powers, Clerk Pro Tem

Tags: legal notices, legals