INDEPENDENT SCHOOL DISTRICT NO. 94 CLOQUET, MINNESOTA NOVEMBER 13, 2012 REGULAR MEETING

INDEPENDENT SCHOOL DISTRICT NO. 94

CLOQUET, MINNESOTA

NOVEMBER 13, 2012

REGULAR MEETING

The regular meeting of the School Board of Independent School District No. 94 was called to order by Board Chair G. Huard at 302 - 14th Street, in the City of Cloquet, on November 12, 2012, at 6:18 p.m.

Pledge of Allegiance.

Roll Call - the following Board members were present on roll call:

Gary Huard

Duane Buytaert

Dave Battaglia

Sandy Crowley

Dan Danielson

Jim Crowley

Principals Present:

David Wangen, Churchill Elementary School

Connie Hyde, Washington Elementary School

Warren Peterson, Cloquet Senior High School

Robbi Mondati, CAAEP Principal/CHS Assistant Principal

Also Present:

Ken Scarbrough, Superintendent

Leanne Schmidt, EMC Representative

Gerard Sordelet, LIEC President

Tara Graves, Indian Education Director

Gabe Berg and Will Riihilouma, Student Representatives

Absent: Tom Brenner, Middle School Principal.

Copies on file in the Superintendent's Office.

APPROVAL OF BOARD AGENDA

Superintendent Ken Scarbrough asked that three items be added to the agenda, as follows: 1. Permission to Post for a Computer Lab Aide at Washington Elementary School, 2. Wireless LAN Bids, and 3. OPEB Investment Guidelines.

RESOLVED by J. Crowley that the School Board of Independent School District No. 94 hereby approves the board agenda, as presented and including the three additional items listed above. D. Buytaert moved the adoption of the resolution and it was declared adopted by unanimous yea vote of all members present on roll call.

APPROVAL OF BOARD MINUTES

RESOLVED by S. Crowley that the School Board of Independent School District No. 94 hereby approves the October 22, 2012 meeting minutes, as presented. D. Danielson moved the adoption of the resolution and it was declared adopted by unanimous yea vote of all members present on roll call.

OPEN FORUM

Parents Jennifer Hall and Kim Werhan addressed the board regarding the Food Allergy Protocol. Superintendent Ken Scarbrough stated for the record that no policy decisions were being recommended or made tonight with regard to food allergies; the board would be just reviewing the current protocol.

Reports were provided by the building principals, LIEC President, Indian Education Director, Student School Board Representatives, and Education Minnesota - Cloquet Representative.

Community Education Director Ruth Reeves provided a summary of the Community Education programming for the past year and presented the Annual Report for approval. Superintendent Scarbrough complimented Mrs. Reeves on her administration of Community Education and thanked her for the great work she has been doing since she was hired.

RESOLVED by S. Crowley that the School Board of Independent School District No. 94 hereby approves the Community Education Annual Report, as presented. D. Buytaert moved the adoption of the resolution and it was declared adopted by unanimous yea vote of all members present on roll call.

A huge thank you goes out to all the community members, local businesses, parents, students and staff who assisted in putting in the new playground equipment at Washington Elementary School. This could not have been accomplished without the cooperative effort of all involved. The kids are thrilled with their new playground!

Executive Assistant Bonnie Monfeldt provided a summary and update on the Civil Rights Data Collection (CRDC) Report that the federal government has mandated all school districts in the United States to complete. We are gathering information from our district buildings and will be compiling and entering the data to be submitted by December 7. An update will be provided at the next meeting.

Director of Buildings and Grounds Keith Marti reported on the following topics:

Winter Slip and Fall Grant - the district will receive a $1,250 grant to purchase leaf blowers and other maintenance equipment.

Storage - we are lacking in storage space district-wide. Prices to construct garages were given. Additional costs on the construction of a pole barn type building can be obtained. We have paid out over $13,000 in rental fees for a storage unit for the past six years at $110/month. Storage space is needed at all the building sites at this time.

A recommendation to increase part-time cleaner hours from four (4) to six (6) hours a day was given. Mr. Marti believes each room should be cleaned on a nightly basis.

It was recommended that a meeting be scheduled with the Buildings and Grounds sub-committee to discuss these recommendations/issues further. A meeting will be scheduled and more information brought back to the board as a whole.

BILLS

RESOLVED by D. Battaglia that the School Board of Independent School District No. 94 hereby approves the final Treasurer's Report for the following months: June 2012, July 2012, August 2012, and September 2012. Also approving the Treasurer's Report for October 2012 and Investment's Report for October 2012, and Wire Transfer, as presented: General - $2,134,230.55; Food Service - $122,814.85; Transportation - $132,008.93; Community Service - $144,424.72; Capital Outlay - $27,971.19; Building Construction - $0; Debt Redemption Fund - $0; OPEB Irrevocable Trust - $54,595.61; and OPEB Debt Service - $0, for a total of $2,616,045.85. Also approved is a wire transfer of $400,000.00 on October 31, 2012. D. Danielson moved the adoption of the resolution and it was declared adopted by unanimous yea vote of all members present on roll call.

CONSENT ITEMS

RESOLVED by S. Crowley that the School Board of Independent School District No. 94 hereby approves the consent items, as presented. D. Battaglia moved the adoption of the resolution and it was declared adopted by unanimous yea vote of all members present on roll call.

SCHOOL BOARD ELECTIONS

RESOLVED by S. Crowley that the School Board of Independent School District No. 94 hereby approves the Resolution Canvassing Returns of Votes of School District General Election, as follows:

It is hereby found, determined and declared that the general election of the voters of the district held on November 6, 2012, was in all respects duly and legally called and held.

1. As specified in the attached Abstract and Return of Votes Cast, a total of 7,739 voters of the district voted at said general election on the election of three (3) school board members for four (4) year term vacancies on the board caused by the expiration of term on the first Monday in January next following the general election as follows:

Candidate Duane Buytaert - 3659

Candidate James Crowley - 4101

Candidate Gary "Hawk" Huard - 3700

Candidate Brett Wienen - 303

2. Candidates James Crowley, Gary "Hawk" Huard, and Duane Buytaert, having received the highest number of votes, are elected to four (4) year terms beginning the first Monday in January, 2013.

3. The school district clerk is hereby authorized to certify the results of the election to the county auditor of each county in which the school district is located in whole or in part.

D. Battaglia moved the adoption of the resolution and it was declared adopted by unanimous yea vote of all members present on roll call.

OLD BUSINESS

Summary of Food Allergy Protocol - a handout was provided that summarized the protocol in handling food allergies in the district.

SUPERINTENDENT'S REPORT

School Messenger - Superintendent Ken Scarbrough presented information on the cost of this service, which is approximately $1.00 per student. To expand our services it would cost between $,5000 to $6,000 and allow us to send home late hot lunch bills, notes to parents, report card information, athletic team information, etc. it would average out to approximately $3.00 per student. More information is being gathered on the additional services.

AESOP - (Substitute automated calling). A representative from AESOP has contacted Superintendent Scarbrough and offered a discount for this service, and he is considering holding a presentation for the board to be conducted by the vendor. Robbi Mondati spoke about the positives of this system as it was used in her previous district. The board agreed to hear a presentation on this service at a future time.

Tour Completed Building Project in Another School District - Superintendent Ken Scarbrough indicated that he has received an invitation from Robert Kinderman, a principal in Spooner, Wisconsin who conducted a bond referendum in Wisconsin. He invited the board to visit, tour, and talk about the process they used in passing their bond referendum. S. Crowley also spoke about the School Finance Elections seminar she attended yesterday and believes it would be a good idea to hear both sides of such a presentation. Board members agreed to visit with Mr. Kinderman.

Possible RFP for Facility Needs Assessment - Superintendent Scarbrough addressed the board about the possibility of having an RFP done for a Facility Needs Assessment for our school district, and match this with our programming needs as we look to our future. There is a need for a new middle school, but it should be included in a study pertaining to all the educational needs and goals of our school district and how our facilities are able to help us meet these goals and educational needs. The only commitment now would be to listen to the presentations in response to the RFP. D. Buytaert made a motion to approve sending out an RFP for a Facility Needs Assessment, as presented. D. Danielson seconded the motion and it was approved by unanimous yea vote of all members present on roll call.

MDE Assessment Workshop - several representatives from the district attended this workshop in Mt. Iron. The first of three workshops focused on teacher/principal assessments.

Korean College Students to Visit - students will be visiting the middle school and high school this year. Several visited last year and it was so positive they asked to come back for another visit. We are pleased to welcome them back!

RFP for Insurance Consultant - Superintendent Ken Scarbrough asked the board if they still wanted to put out an RFP for a consultant to handle our insurance for the district. The main reason would be to offer local companies to submit an RFP for these services. The board asked that an RFP be prepared and sent out.

SCHOOL BOARD COMMITTEE REPORT

Superintendent Ken Scarbrough reviewed the Student Enrollment Report as of November 8, 2012.

NEW BUSINESS

RESOLVED by S. Crowley that the School Board of Independent School District No. 94 hereby approves the Cloquet Public Schools 2012-2013 Substitute Orientation Handbook, as presented. D. Danielson moved the adoption of the resolution and it was declared adopted by unanimous yea vote of all members present on roll call.

RESOLVED by J. Crowley that the School Board of Independent School District No. 94 hereby approves District Policy #902 - Visitors to School District Buildings and Sites; waiving the normal three readings, as presented. D. Battaglia moved the adoption of the resolution and it was declared adopted by unanimous yea vote of all members present on roll call.

RESOLVED by D. Buytaert that the School Board of Independent School District No. 94 hereby disapproves the leave of absence request of Lauren Newsum, part-time cleaner at Churchill Elementary School, as presented. D. Battaglia moved the adoption of the resolution and it was declared adopted by unanimous yea vote of all members present on roll call.

RESOLVED by D. Danielson that the School Board of Independent School District No. 94 hereby approves the Cloquet ISD #94 Transportation Contract with Mary Wright-Jarosch (Parent contractor) for the transportation of her son (student) to and from Washington Elementary School for the timeframe of September 5, 2012 - May 31, 2013, provided such transportation is identified in the student's IEP as a required accommodation. Also that roundtrip mileage for this service shall not exceed 53 miles per day, and reimbursement shall be paid at a rate of $.40/mile; one round trip per day. The daily rate shall not exceed $21.20/day. J. Crowley moved the adoption of the resolution and it was declared adopted by unanimous yea vote of all members present on roll call.

Wireless LAN RFP - Business Manager Kim Josephson made a recommendation that all the bids received be thrown out due to some issues with the bids (low bid did not include cabling costs). The RFP will be adjusted and resent out. Additional information will be presented at the first meeting in December. Board Member D. Danielson made a motion to approve re-advertising the RFP and provide copies to those vendors who bid originally. J. Crowley seconded the motion and it was approved by unanimous yea vote of all members present on roll call.

OPEB Investment Guidelines - Board Member D. Danielson made a motion to accept the OPEB Investment Guidelines, as presented. D. Buytaert seconded the motion and it was approved by unanimous yea vote of all members present on roll call.

AGENDA ADDENDUMS

OTHER

FOR YOUR INFORMATION

Minnesota School Boards Association (MSBA) Phase I and II Training

Churchill Elementary School Health and Wellness Newsletter - November 2012

Washington Elementary School Newsletter - November/December 2012

UPCOMING EVENTS

ADJOURNMENT

There being no further business to discuss, Board Chair G. Huard adjourned the meeting at 8:28 p.m.

Clerk of the School Board

ATTEST:

Chair of the School Board

Tags: legal notices, legals