CARLTON INDEPENDENT SCHOOL DISTRICT #93 SPECIAL SCHOOL BOARD MEETING MINUTES THURSDAY, JUNE 28, 2012, CARLTON HIGH SCHOOL
CARLTON INDEPENDENT SCHOOL DISTRICT #93
SPECIAL SCHOOL BOARD MEETING MINUTES
THURSDAY, JUNE 28, 2012
CARLTON HIGH SCHOOL
The Board of Education of Independent School District 93, Carlton, Minnesota, met in special session on Monday, June 28, 2012. Emerson called the meeting to order at 5:40 p.m. Members present: Emerson, Gibson, Walton, Johnson, Hagenah, Bennett, and Superintendent Haapala. Absent: none.
Gibson made motion to approve meeting agenda with support from Bennett. Motion passed.
Johnson introduced the following resolution and moved its adoption:
Pursuant to due call and notice thereof, a special meeting of the Board of Education, Carlton, Minnesota, was held on the 28th day of June, 2012 at 5:40 p.m.
The following Board members were present: Julianne Emerson, Chair; Stephanie Gibson, Vice Chair; Robert Walton, Clerk; Tim Johnson, Treasurer; Tim Hagenah, Trustee; and Penny Bennett, Trustee; and the following Board members were absent: none.
RESOLUTION FOR STATUTORY OPERATING DEBT (SOD) RECOVERY as of June 28, 2012
WHEREAS, Independent School District 93 continues to be in Statutory Operating Debt as defined by Minnesota Statutes, section 123B.81, subd. 2; and,
WHEREAS, Minnesota Statutes, section 123B.83, subd.4, requires a school district in SOD to submit to the commissioner a special operating plan to reduce deficit expenditures; and, to receive aids contingent on the school district's continued compliance with the plan;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Education of School District 93:
Approves the Statutory Operating Debt Plan of August 2010 and accompanying SOD Recovery Spreadsheets and transmits same to MDE;
Agrees to reduce current year expenditures by all legal means possible, without negatively impacting current programs or contractual obligations;
Agrees to immediately discontinue the practice of approving deficit budgets;
Creates an unreserved fund balance target of 8% within 6 years after the removal of SOD;
Agrees to a 'dollar for dollar' cut in current and future budgets to respond to a negative variance in revenues and expenditures as displayed in the SOD plan;
Agrees to remove the condition of SOD by the end of FY 2013 and achieve a positive fund balance by FY 2014;
Requests specialized training as appropriate; and,
Agrees to submit budgets to MDE showing the discontinuance of deficit spending each subsequent year until the removal of negative fund balances.
The motion for adoption of the foregoing resolution was duly seconded by Board Member S. Gibson and upon vote being taken thereon, the following members voted in favor, J. Emerson, S. Gibson, R. Walton, T. Johnson, T. Hagenah, P. Bennett. Against: none. Whereupon said resolution was declared duly passed and adopted.
After significant discussion, Hagenah made motion to approve Fiscal Year 2013 Budget. Walton supported and the motion passed 6-0.
The second reading of Policy 807 Health & Safety is hereby noted.
Hagenah offered the following resolution and moved its adoption:
BE IT RESOLVED the Board of Education accepts approving the Health and Safety budget as presented here:
Finance Code; Description: FY12 Yr to Date Exp; FY13 Proposed Exp; FY14 Proposed Exp
347; Physical Hazards; $570.69; $750.00; $750.00
349; Other Hazardous; $276.00; $5,000.00; $1,000.00
352; Environ. Mgmt.; $17,170.57; $17,500.00; $18,000.00
358; Asbestos Removal; $744.59; $750.00; $0
363; Fire Safety; $44,563.81; $5,000.00; $5,500.00
366; Indoor Air Quality; $0; $1,500.00; $0
Totals; $23,325.66; $30,500.00; $25,250.00
The resolution was supported by Gibson and duly declared adopted on the following vote: Emerson-yea, Gibson-yea, Walton-yea, Johnson-yea, Hagenah-yea, Bennett-yea. None opposed.
Bennett moved to accept the resignation of BJ Berg, Elementary Principal effective July 31, 2012. Johnson supported and the motion passed 6-0.
A lengthy discussion was held regarding quotes in hand for repair of High School gym floor. The subject was tabled pending further discovery of possibilities and time to allow the concrete to dry.
Gibson offered a motion to approve the hire of Ann Yorston as Third Grade long-term substitute for 2012-2013 and was supported by Bennett. Motion passed 6-0.
A motion to adjourn was offered by Hagenah and seconded by Johnson was unanimously approved therefore, there being no further business the meeting adjourned at 6:55 p.m.