CARLTON INDEPENDENT SCHOOL DISTRICT 93 SPECIAL SCHOOL BOARD MEETING MINUTES JANUARY 11, 2012, 7:00 P.M.

CARLTON INDEPENDENT SCHOOL DISTRICT 93 SPECIAL SCHOOL BOARD MEETING MINUTES

JANUARY 11, 2012, 7:00 P.M.

Peter Haapala, Superintendent, Ex Officio called the meeting to order at 7:00 p.m. Emerson, Hagenah, Walton, Gibson, and Johnson were in attendance.

Gibson moved to approve the agenda. Emerson seconded. Motion carried unanimously with corrections:

1. Meeting date of 2011 updated to 2012.

2. Add PMA Financial Trust to 6.1.

3. Add 6.6.08 and 6.7.08 for Public Relations Committee.

Hagenah made a motion to Appoint Penny Bennett to open seat on the school board upon the recommendation of the interview panel. Emerson seconded. Motion passed 5-0.

Superintendent Haapala read the Oath of Office. Bennett affirmed the faithful discharge of the duties of the office and was duly sworn in. The Oath was signed and dated accordingly.

ELECTION OF OFFICERS

Gibson nominated Hagenah for chairperson. Johnson nominated Emerson. Haapala moved to close nominations. Both candidates accepted the nominations. Votes were cast by a show of hands. For Hagenah: Hagenah and Gibson. For Emerson: Emerson, Johnson, Walton and Bennett. Whereby, Emerson was elected Chair.

Emerson opened the floor for nominations to Vice Chair. Johnson nominated Hagenah for Vice Chairperson. Emerson closed the floor. Hagenah declined the nomination. Hagenah nominated Gibson. Gibson accepted the nomination and Emerson moved to close nominations. Emerson called for the vote and Gibson was unanimously approved.

Hagenah nominated Walton for Clerk. Emerson moved to close nominations. All members affirmed the vote.

Walton nominated Johnson for treasurer. Bennett nominated Hagenah but the proposal was declined. Emerson moved to close nominations whereby Johnson was elected Treasurer.

BOARD MEETING DATES AND TIME

Emerson moved to hold monthly Regular Board Meetings at 7:00 p.m. on the third Monday of each month. Walton supported the motion. Noting on any third Monday that is a holiday, the meetings would be moved to the following Monday. Motion passed 6-0.

Walton presented a motion to hold Finance/Audit Committee meetings at 5:30 p.m. on the same date as the Board Meetings. Hagenah seconded and there being no further discussion, a unanimous vote passed the motion.

DESIGNATION, AUTHORIZATION, APPOINTMENTS

Motion by Hagenah and second by Johnson to designate Wells Fargo Bank, Minnesota School District Liquid Asset Fund, and PMA Financial Trust as official district depositories. Motion passed.

Motion by Hagenah second by Gibson to designate Superintendent as Chief Financial Officer of ISD #93 with authorization to pay bills in advance to meet appropriate due dates. Motion passed 6-0.

Motion by Johnson second by Hagenah to authorize the Superintendent and Business Manager to make official district electronic transfers. Motion passed 6-0.

Motion by Hagenah, supported by Gibson to designate Ratwick, Rozak & Maloney as Board legal counsel and authorize the Superintendent and Board Chair to contact legal counsel passed unanimously.

Motion by Walton with a second by Gibson that yearly school board salaries remain at $1000 for Officers, and $800 for Directors with additional $37.50 per meeting and $0.45 per mile on board travel. Motion passed.

Motion by Hagenah and seconded by Johnson to designate Pine Journal as Official School District Publication. Motion passed.

Gibson made one motion to establish Board Committees as follows:

- Extracurricular Committee

- Facilities/Transportation Committee (previously two separate committees)

- Finance/Audit Committee (Audit added to this description)

- Negotiations Committee - Certified (to include Meet & Confer duties)

- Negotiations Committee - Non-certified

- Policy Committee

- Superintendent Evaluation Committee

- Public Relations Committee

Johnson seconded the motion and the motion passed 6-0.

Appointments to Board Committees (by Board Chair)

- Extracurricular Committee - Tim Johnson, Tim Hagenah, Alternate - Penny Bennett

- Facilities & Transportation Committee - Tim Hagenah, Stephanie Gibson, Alternate - Robert Walton

- Finance Committee - Robert Walton, Tim Johnson, Julianne Emerson, Alternate - Stephanie Gibson

- Negotiations Committee - Certified - Tim Hagenah, Julianne Emerson, Tim Johnson

- Non-certified - Robert Walton, Stephanie Gibson, Penny Bennett

- Policy Committee - Julianne Emerson, Stephanie Gibson, Alternate - Robert Walton

- Superintendent Evaluation Committee - Tim Hagenah, Stephanie Gibson, Alternate - Tim Johnson

- Public Relations Committee - Julianne Emerson, Penny Bennett, Alternate - Stephanie Gibson

Representatives to District Committees or Outside Organizations:

- Accountability Reporting/Curriculum Committee - Stephanie Gibson

- Technology/Carlton Online Committee - Tim Hagenah, Tim Johnson, Stephanie Gibson

- Community Education Advisory Council - Julianne Emerson, Alternate - Robert Walton

- Fine Arts Trust Fund Committee - Penny Bennett, Alternate - Tim Johnson

Indian Education Parent Council - Julianne Emerson, Alternate - Stephanie Gibson

- Minnesota State High School League - Tim Hagenah, Alternate - Julianne Emerson

- Northern Lights Special Education Board - Robert Walton, Alternate - Julianne Emerson

- P.L. 874 & Title IX - Julianne Emerson, Alternate - Stephanie Gibson

- Recertification Committee - Tim Hagenah, Alternate - Tim Johnson

Discussion regarding Recertification meetings followed committee appointments. The Board directed that said meetings not be held during school hours.

There being no further business, Johnson's motion to adjourn was supported by Gibson and the meeting concluded at 8:16 p.m.

Tags: legal notices, legals