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INDEPENDENT SCHOOL DISTRICT NO. 99 ESKO, MINNESOTA JANUARY 7, 2014 REGULAR MEETING

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INDEPENDENT SCHOOL DISTRICT NO. 99

ESKO, MINNESOTA JANUARY 7, 2014

REGULAR MEETING

The Esko Board of Education, Independent School District No. 99, Esko, Minnesota, held their regular board meeting on Tuesday, January 7, 2014, at 7:00 p.m. in the board conference room.

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Members present: Julian Bertogliat, Rick Liljegren, Scott Powers, Lynn McComber, Jeff Salo, Margaret Sunnarborg, and Superintendent Aaron Fischer. Member absent: None.

Call the Meeting to Order

Acting Chairperson Julian Bertogliat called the meeting to order at 7:00 p.m.

Approval of Agenda

Moved by Jeff Salo, second by Scott Powers to approve the agenda as amended. Motion carried by unanimous vote.

Election of Officers

Chairperson Julian Bertogliat called for nominations for Board officers.

Call for nominations for Board Chair.

Julian Bertogliat nominated Rick Liljegren for the position of Board Chair. As no other nominations were received, Rick Liljegren was elected Board Chairperson by acclamation.

Call for nominations for Vice-Chairperson.

Rick Liljegren nominated Julian Bertogliat for the position of Vice-Chairperson. As no other nominations were received, Julian Bertogliat was elected Vice-Chairperson by acclamation

Call for nominations for Clerk.

Scott Powers nominated Jeff Salo for the position of Clerk. As no other nominations were received, Jeff Salo was elected Clerk by acclamation.

Call for nominations for Treasurer.

Jeff Salo nominated Lynn McComber for the position of Treasurer. Lynn McComber nominated Margaret Sunnarborg for the position of Treasurer. Margaret Sunnarborg declined the nomination. As no other nominations were received, Lynn McComber was elected Treasurer by acclamation.

Approval of Consent Agenda Items

Moved by Jeff Salo, second by Scott Powers to approve the Consent Agenda items as follows:

Approve the minutes of the December 10, 2013 school board meeting.

Approve the checks as follows (all pending Treas. approval):

Date: 10/31/13; Check #s 76155-76199; Total: $59,387.81

Date: 11/4/13; Check # 76200; Total: $119.35

Date: 11/12/13; Check #s 76201-76272; Total: $104,032.48

Date: 11/13/13; Check # Void 75679; Total: ($250.00)

Date: 11/13/13; Check # Void 76153; Total: ($100.00)

Date: 11/14/13; Check #s 76273-76277; Total: $183,077.37

Date: 11/27/13; Check #s 76278-76350; Total: $118,956.16

Date: 12/5/13; Check #s 76351-76352; Total: $1,843.22

Date: 12/9/13; Check #s 76353-76399; Total: $64,458.71

Date 12/10/13; Check # 76400; Total: $1,648.50

Date: 12/13/13; Check #s 76401-76402; Total: $671.40

Date: 12/19/13; Check #s 76403-76479; Total: $65,233.90

Date: 1/2/14; Check #s 76480-76481; Total: $12,343.50

Date: 1/7/14; Check #s 76482-76514; Total: $46,393.87

Approval of Treasurer's Report - November 2013.

Date: 11/15/13; Payroll type: Regular; Check #s 101882-101936; for $117,561.46; Direct Deposits for $170,991.12; Electronic Payment for $91,852.08; Grand Total: $380,404.66

Date: 11/29/13; Regular Check #s 101937-101989 for $121,799.80; Direct Deposits for $178,367.57; Electronic Payments for $95,445.81; Grand Total: $395,613.18

Approve request from Stephanie Johnson for Semester II Lane Change from BA15 to BA 30.

Accept a grant for PreK to Grade 3 from the Northland Foundation in the amount of $1,000.00.

Accept a donation from Maurices employee contribution program in the amount of $45.00.

Motion carried by unanimous vote.

Update Signature Plate

Moved by Jeff Salo, second by Margaret Sunnarborg to update the signature plate for checks with the signatures of the new Chair and Treasurer. Motion carried by unanimous vote.

Approve Designation of Authorized Personnel and Statement Recipient

Moved by Jeff Salo, second by Lynn McComber to approve Janet Halonen, Business Manager, Aaron Fischer, Superintendent, and Dawn Mattson, Administrative Assistant as Authorized Personnel and Janet Halonen as the Statement Recipient for the MN School District Liquid Asset Fund+ account. Motion carried by unanimous vote.

Act on Setting Salary of School Board Members

Moved by Julian Bertogliat, second by Jeff Salo to keep the meeting rate at $55 for each meeting with a six-month cap of $1,540 per six-month period.

BE IT RESOLVED, that all members of the Board of Education of Esko, Independent School District No. 99, are compensated at a rate of $55 for each meeting and/or workshop attended with a cap of $1,540 per six-month period (the same as the present rate and maximum). Members shall be paid semi-annually in June and December of 2014. Motion carried by unanimous vote.

School Board Meeting Dates

Moved by Julian Bertogliat, to set 2014 School Board meeting dates as follows: One regular board meeting per month on the 4th Tuesday of each month at 7 p.m. with the following exceptions: one meeting in March on March 18, 2014 (3rd Tuesday), and one meeting in December on December 16, 2014 (3rd Tuesday. The second Tuesday of the month will be reserved for board meetings or work session as needed. Motion carried by the following vote: yea votes by Julian Bertogliat, Rick Liljegren, Lynn McComber, Jeff Salo, and Margaret Sunnarborg; nay vote by Scott Powers..

Approval of Depositories for School District Funds for 2014

Moved by Julian Bertogliat, second by Jeff Salo to approve depositories for district funds for 2014 as follows: MSDLAF/US Bank, Lake State Credit Union, Northwoods Credit Union, PMA/MN Trust/Associated Bank, and Wells Fargo Brokerage Service/Wells Fargo, Republic Bank, Members Cooperative Credit Union. Motion carried by unanimous vote.

Approval of School Newspaper for 2014

Moved by Jeff Salo, second by Lynn McComber to approve the Cloquet Pine Journal as the official school newspaper for legal publications for 2014. Motion carried by unanimous vote.

Approval of District Attorneys for 2014

Moved by Lynn McComber, second by Scott Powers to approve Rudy & Associates and Ratwik, Rozak, and Maloney, and Rupp, Anderson, Squires & Waldspurger, P.A. as district attorneys of record for 2014. Motion carried by unanimous vote.

Committee Assignments for 2014

Moved by Julian Bertogliat, second by Jeff Salo, the following committee assignments:

Finance: Committee of the whole

Certified Negotiators: R Liljegren, J Bertogliat, L McComber

Non-certified Negotiators: J Salo, S Powers, M Sunnarborg

Community Education: L McComber, R Liljegren/Alternat

Special Education: S Powers, A Fischer/Alternate

MSHSL Governing Board : J Bertogliat

Town Board Liaison: Chair/Vice Chair/Alternate

Township Recreation Board: J Bertogliat, L McComber/Alternate

Economic Development: S Powers

Staff Development: J Salo, S Powers/Alternate

Safety : B Bertogliat, M Sunnarborg/Alternate

Technology: R Liljegren, J Bertogliat/Alternate

Facilities: S Powers, J Salo

Policy: R Liljegren, M Sunnarborg, J Salo

Wellness: L McComber, M Sunnarborg

Curriculum Advisory: R Liljegren, J Bertogliat

Health Insurance Committee: L McComber, R Liljegren, J Bertogliat/Alternate & Committee of the Whole

North Field Site Committee: J Bertogliat, R Liljegren, J Salo

Meet & Confer: R Liljegren (Chair), J Bertogliat (Vice-Chair)

Motion carried by unanimous vote.

Approval of Authorization to Perform EFT

Moved by Julian Bertogliat, second by Lynn McComber to authorize business manager and district administrative assistant to perform electronic fund transfers. Motion carried by unanimous vote.

Approval of Resolution Limiting the Enrollment of Non Resident Pupils in its Schools or Programs

Moved by Jeff Salo, second by Margaret Sunnarborg to approve a resolution limiting the enrollment of nonresident pupils (Copy of Resolution on file in the office of the Supt.). Motion carried by unanimous vote.

1. One percent (1%) of the total enrollment at each grade level in the district; or

2. The number of district residents at that grade level enrolled in a nonresident district.

Accept Letter of Resignation from Elizabeth Stark, School Nurse

Moved by Julian Bertogliat, second by Jeff Salo to accept a letter of resignation from Elizabeth Stark, school nurse, effective December 13, 2013 and approve to post the resulting vacancy. Motion carried by unanimous vote..

Discussion: Accepting Resignations and Resulting Vacancies

Discussion was heard regarding how to handle resignations and the resulting vacancies with regard to timing and school board meeting dates, etc. A resolution will be drafted and acted upon at a future meeting to provide for the handling of these matters.

Approve the Hire of LeAnn Butler

Moved by Julian Bertogliat, second by Jeff Salo to approve the hire of LeAnn Butler as school nurse effective January 6, 2014. Motion carried by unanimous vote.

Accept Letter from Jennifer Boese Requesting a Family Medical Leave

Moved by Julian Bertogliat, second by Lynn McComber to accept a letter from Jennifer Boese requesting a family medical leave. Motion carried by unanimous vote.

Policy Updates - First Readings

406 – Public and Private Personnel Data

414 – Mandated Reporting of Child Neglect or Abuse

503 – Student Attendance

506 – Student Discipline

509 – Enrollment of Nonresident Students

515 – Protection and privacy of Pupil Records

516 – Student Medication

521 – Student Disability Nondiscrimination

532 – Removing Students with IEPs from School

The policies will be brought to a future meeting for another First Reading.

Administrative Reports

Board Committee Reports:

Julian Bertogliat – Building walk-through on December 19.

Superintendent's Report

Supt. Fischer provided an enrollment update.

Community Planning Event: Bruce Miles will be coming on 1/21/14 at 6:30 p.m. to meet with community members and he will meet on 1/22/14 at 5:00 p.m. with the Board and administration.

The superintendent’s computer crashed and the maintenance computer crashed. An updated software system is needed for maintenance.

There was a stuck lavatory at the new facility which caused the well to drain and some dirt to get into the system, causing damage to one water heater.

The cold weather has caused several univents to freeze up.

A problem was found with the fire damper system.

Two additional days were lost from this year’s school calendar due to the cold weather.

Adjournment

There being no further business, moved by Jeff Salo, second by Scott Powers to adjourn at 8:46 p.m. Motioned carried by unanimous vote.

Scott Powers, Clerk

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