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CARLTON INDEPENDENT SCHOOL DISTRICT #93 SCHOOL BOARD MEETING JUNE 16, 2014

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CARLTON INDEPENDENT SCHOOL DISTRICT #93

SCHOOL BOARD MEETING

JUNE 16, 2014

The Board of Education of Independent School District 93, Carlton, Minnesota, met in regular session on Monday, May 19, 2014. Emerson called the meeting to order at 7:01 p.m. Members present: Bennett, Emerson, Gibson, Johnson, Hagenah, Rosebrock, and Santkuyl with Superintendent Haapala and Business Manager Eiffler.

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Gibson made motion to approve the meeting agenda with corrections and additions. Rosebrock supported and the motion passed unanimously.

Safe Routes to School program highlights and implementation details were presented by Joann Erspammer. A proposal for walking and riding bike to and from school was handed out that outlined goals and recommendations for execution before the next school year begins.

Congratulations to Sharrie Janovick, the musicians, and staff involved in the elementary spring concert.

Commendations to Lori Cawcutt, volunteers, and the School Readiness staff for a successful Transportation night fundraiser.

Thanks to Adam Bailey for his investment in the Carlton Boys Basketball program over the last three years.

Congratulations to the Girls Nordic Ski Team and the Girls Basketball Team for being recognized for an Academic All State team.

Congratulations to Mitch Engen for being chosen as a District 8 2014 delegate to the Minnesota Council of Teachers of Mathematics at the 2014 MCTM conference.

Hagenah added Thanks to Lisa Johnson for her leadership and with the girls basketball team.

Motion to approve the consent agenda was offered by Gibson and supported by Hagenah:

Approval of Minutes, May 2, 2014 Special meeting.

Approval of Minutes as corrected, May 19, 2014 Regular meeting.

Approve the hire of Kevin House as Junior High Track Coach for the 2013-2014 school year per Schedule C of the Master Agreement.

Approve the 2014-2015 Specific Services Contract with Arrowhead Regional Consulting Consortium (ARCC).

Approve the renewal of contract with Lucy DeVore as Psychologist for the 2014-2015 school year at $44.04 per hour for 36 weeks for an estimated eight (8) hours per week.

Approve the renewal of contract with Ken Fox as Indian Education Coordinator for the 2014-2015 fiscal year at $19.25 per hour.

Hire Mitchell Engen as 1.0 FTE Mathematics teacher at BA Step 1 for the 2014-2015 school year.

Approve the hire of Andrew Weber as 1.0 FTE Health/PE teacher at BA Step 1 for the 2014-2015 school year pending successful background check.

Approve the hire of James Kyes as a 1.0 FTE long term substitute Science teacher for the 2014-2015 school year at MA Step 6 pending successful background check.

Approve the renewal of contract with Daisy Rose as Community Education Director for the 2014-2015 fiscal year for 80 hours per month at $20.60 per hour.

Approve the renewal of contract with Jeff Lindemood as Youth Services Coordinator for the 2014-2015 fiscal year for up to 250 hours per year at $13.40 per hour.

Approve the renewal of Jane Kavanaugh as Bulldog Options (After School Activities) Coordinator at $20.60 per hour estimated 40 hours annually.

Approve the hire of Lindsay Rones as ECFE Coordinator/Teacher and School Readiness Coordinator/Teacher for the 2014-2015 fiscal year for $23.18 per hour for up to 200 hours for each Coordinator position, 132 hours annually as ECFE Teacher, and 768 hours annually as School Readiness Teacher.

Approve the hire of Edward (Sam) Kavanaugh as Learning Camp Director and Lead Teacher for a stipend of $900.00.

Approve the hire of Andrew Weber as Girls Head Basketball Coach for the 2014-2015 season per Schedule C of the CEA Master Agreement.

Approve the hire of Matt Peterson as Assistant Football Coach for the 2014-2015 season per Schedule C of the CEA Master Agreement.

Approve the hire of Travis Gran as Junior High Football Coach for the 2014-2015 season per Schedule C of the CEA Master Agreement.

Approve the hire of Danielle Soukkala as Girls Assistant Volleyball Coach for the 2014-2015 season per Schedule C of the CEA Master Agreement.

Appoint Sharrie Janovick as Instrumental Music Advisor for the 2014-2015 school year per Schedule C of the CEA Master Agreement.

Appoint Tracy Bockbrader as National Honor Society Advisor for the 2014-2015 school year per Schedule C of the CEA Master Agreement.

Appoint Jared Czech as Yearbook Advisor for the 2014-2015 school year per Schedule C of the CEA Master Agreement.

Appoint Daniel Thompson as Director for the 2014-2015 Class Play per Schedule C of the CEA Master Agreement.

Approve the hire of part time summer Special Education staff: Evie Pemrick, Visually Impaired; Jessica Thayer, ECSE; Mary Hertenstein, Speech Language; Patti Gerard, Occupational Therapist; Balanced Beings, Physical Therapy; Heather Gould, Deaf & Hard of Hearing.

First reading of revised Policy 514 Bullying.

Approve the revised Policy 404.5f Background Check form.

Approve the Joint Purchasing Agreement with ISD 11.

Approve the renewal of contract with Jodi Johnson as Latch Key Coordinator for the 2014-2015 fiscal year for estimated 780 hours per year at $15.45 per hour.

Approve the increase of time of contract for Marinelda Benko for 2014-2015 from 128 minutes to 164 minutes at $30.00 per hour.

Approve the hire of Billie Waugh as 1.0 FTE Teacher at MA Step 1 for 2014-2015 school year.

Approve the quote of Infinite Campus for Voice Messaging services for the 2014-2015 fiscal year at $2,719.30.

Approve agreement with Deb Saunders to act a consultant for Ramp Up to Readiness for fiscal year 2015.

Approve resignation of Ryan Schmidt as Activities Director.

Approve the District revised Vision statement.

Motion carried 6-0.

South Terrace Elementary Principal Larva and Community Education Director Rose gave reports. Indian Education Coordinator Fox received an honorable mention by Eiffler for the Title VII grant for an increase of $250 for coming year. Notice was given that the Indian Education Office will moving to the west end of the north hall. Business Manager Eiffler updated standings on budget processes and grant funds designations. Superintendent Haapala reported on school year enrollment numbers and an ongoing energy analysis for future planning. A strategic long range planning progress update was provided.

Rosebrock made motion to approve district bills as presented and order them paid: May Payroll for a total of $337,185.01; wires summative at $120,248.42; and June Finance checks in the amount $126,917.49.

Motion to approve the Fiscal Year 2015 Budget by recommendation of the Finance Committee was presented by Rosebrock and supported by Gibson. The motion was carried unanimously.

Hagenah offered the following resolution and moved its adoption:

BE IT RESOLVED the Board of Education approves the Fiscal Year 2015 Health and Safety budget as presented and to approve the current Health and Safety Policy #807 as is:

Finance Code 347

Description Physical Hazards

FY14 Approved Exp $5,800

FY15 Approved Exp $3,800

FY16 Proposed Exp $3,800

Finance Code 349

Description Other Hazards

FY14 Approved Exp $400

FY15 Approved Exp $400

FY16 Proposed Exp $400

Finance Code 352

Description

Environmental Management

FY14 Approved Exp $16,959

FY15 Approved Exp $13,048

FY16 Proposed Exp $13,048

Finance Code 358

Description Asbestos Removal

FY14 Approved Exp $0

FY15 Approved Exp $0

FY16 Proposed Exp $0

Finance Code 363

Description Fire Safety

FY14 Approved Exp $4,600

FY15 Approved Exp $3,600

FY16 Proposed Exp $3,600

Finance Code 366

Description Indoor Air Quality

FY14 Approved Exp $0

FY15 Approved Exp $0

FY16 Proposed Exp $0

Totals

FY14 Approved Exp $27,759

FY15 Approved Exp $20,848

FY16 Proposed Exp $20,848

The resolution was supported by Gibson and duly declared adopted on the following vote: Bennett, yea; Emerson, yea; Gibson, yea; Hagenah, yea; Rosebrock, yea; Santkuyl, yea.

Hagenah offered the following resolution and moved its adoption:

BE IT RESOLVED that the School Board of Independent School District No. 93 hereby directs that there will not be a 2014 Primary Election held in conjunction with the 2014 General Election taking place on November 4, 2014, for the Carlton Independent School District 93. Motion for the adoption of the foregoing resolution was duly seconded by member Bennett and it was declared adopted on the following vote: Bennett, yea; Emerson, yea; Gibson, yea; Hagenah, yea; Rosebrock, yea; Santkuyl, yea.

Hagenah introduced the following resolution and moved its adoption:

BE IT RESOLVED by the School Board of Independent School District No. 93, State of Minnesota as follows:

It is necessary for the school district to hold its general election for the purpose of electing three (3) school board members for terms of four (4) years each and one (1) school board member for a term of two (2) years.

The clerk shall include on the ballot the names of the individuals who file affidavits of candidacy on said general election during the period for filing such affidavits, as though they had been included by name in this resolution. The clerk shall not include on the ballot the names of individuals who file timely affidavits of withdrawal in the manner specified by law.

The general election is hereby called and elected to be held in conjunction with the state general election on Tuesday, the 4th day of November, 2014.

Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for this general election are those polling places and precincts or parts of precincts located within the boundaries of the school district and which have been established by the cities or towns located in whole or in part within the school district. The voting hours at those polling places shall be the same as for the state general election.

The clerk is hereby authorized and directed to cause written notice of said general election to be provided to the county auditor of each county in which the school district is located, in whole or in part, at least seventy-four (74) days before the date of said election. The notice shall include the date of said general election and the office or offices to be voted on at said general election.

The clerk is hereby authorized and directed to cause notice of said general election to be posted at the administrative offices of the school district at least ten (10) days before the date of said general election.

The clerk is hereby authorized and directed to cause a sample ballot to be posted at the administrative offices of the school district at least four (4) days before the date of said general election.

The clerk is hereby authorized and directed to cause notice of said general election to be published in the official newspaper of the school district for two (2) consecutive weeks with the last publication being at least one (1) week before the date of said election.

The general election is hereby called and elected to be held in conjunction with the state general election on Tuesday, the 4th day of November, 2014.

The following individuals have filed affidavits of candidacy for said election during the period established for filing such affidavits:

Seat 1 - 4 year term: Candidate U

Seat 3 - 4 year term: Candidate V

Seat 5 - 4 year term: Candidate W

Seat 6 - 2 year term: Candidate X

The motion for the adoption of the foregoing resolution was duly seconded by Bennett and upon vote being taken thereon, the following voted in favor thereof: Bennett, Emerson, Gibson, Hagenah, Rosebrock, and Santkuyl. With none voting against, the resolution passed.

Motion by Hagenah to approve request of Sharon Armagost for unpaid leave beginning February 26, 2014 through the 2014-2015 school year with written notice of intent to return by February 1, 2015 per contract language was seconded by Santkuyl. Motion passed 6-0.

Hagenah made motion to approve the Memorandum of Understanding (MOU) with Superintendent subsequent to MOU of October 1, 2013. Gibson supported and the motion passed 5-1 with Emerson dissenting.

Future meetings: Facility Committee, to be determined. Committee of the Whole work session, July 14, 2014, 7:00 p.m. Finance Committee, July 21, 2014, 6:00 p.m. Regular Board meeting, July 21, 2014, 7:00 p.m. Board Retreat, to be determined.

There being no further business, Hagenah submitted a motion to adjourn with support by Bennett. The motion passed and at 8:57 p.m. the meeting came to a close.

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