INDEPENDENT SCHOOL DISTRICT NO. 94 CLOQUET, MINNESOTA APRIL 9, 2018 MINUTES
INDEPENDENT SCHOOL DISTRICT NO. 94
APRIL 9, 2018
School Board Working Session:
School Board Chair Ted Lammi called the school board working session to order at 5:30 p.m.
Student Transportation Services Consultant Tom Watson provided an overview on Cloquet School District's current transportation system that includes routing, cost analysis, and recommendations moving forward. Action on a proposed transportation RFP and extension of the consulting contract will be discussed during the regular meeting. The board thanked Mr. Watson for his report.
There being nothing further to discuss, Board Chair Ted Lammi adjourned the working session at 6:20 p.m.
School Board Regular Meeting:
The regular board meeting of the School Board of Independent School District No. 94 was called to order by Board Chair Ted Lammi, in the City of Cloquet, on April 9, 2018 at 6:25 p.m.
Roll Call - the following members were present on roll call:
Ken Scarbrough, Superintendent
Candace Nelis, Business Manager
Leanne Schmidt, EMC Representative
Teresa Angell, AIE Director
Ruth Reeves, Community Education Director
Barb Mackey, Northern Lights Academy Assistant Director
Christopher Loeb, Student Board Representative (Absent)
Frances Slater, Student Board Representative (Absent)
Warren Peterson, Cloquet Senior High School
Steve Battaglia, Cloquet Senior High School
David Wangen, Churchill Elementary School
Robbi Mondati, Washington Elementary School
Tom Brenner, Cloquet Middle School (Absent)
Tom Lenarz, Cloquet Middle School
Connie Hyde, Cloquet Area Alternative Education Programs (CAAEP)
APPROVAL OF BOARD AGENDA
RESOLVED by N. Sandman to approve the April 9, 2018 school board agenda as amended. D. Buytaert seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.
APPROVAL OF MEETING MINUTES
RESOLVED by D. Danielson to approve the March 12, 2018 school board meeting minutes, as presented. T. Lammi seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.
OPEN FORUM AND RECEPTION OF DELEGATIONS, PETITIONS, AND COMMUNICATIONS
Superintendent Scarbrough presented two resolutions regarding a transportation RFP and addendum of the transportation contract. He thanked Mr. Watson for his input and work he has done for Cloquet and with Cloquet Transit resulting in a more efficient, cost-effective transportation program for the district.
RESOLVED by N. Sandman to approve the Student Transportation Services Request for Proposals (RFP), as presented. D. Battaglia seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.
RESOLVED by D. Buytaert to approve the Transportation Contract Addendum with Mr. Tom Watson, Watson Consulting, as presented. T. Lammi seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.
Greg Schendel with Kraus Anderson provided an overview of the bid award associated with the reroof/duct upgrade contract award recommendations for the Washington and Churchill Elementary Schools.
RESOLVED by D. Danielson to approve the 2018 Washington and Churchill Elementary Reroof/Duct Upgrade Contract Award Recommendation in the amount of $3,907,146.00, which includes the total base bid of $3,737,584.00 plus the Alternates recommended (Alternate #03:90 Mil Roof & 30 Year Warranty) in the amount of $169,562.00, as recommended by Kraus Anderson. N. Sandman seconded the motion and the resolution was approved by a five to one (5:1) yea vote of all members present on roll call. Board members T. Lammi, D. Danielson, N. Sandman, D. Buytaert, and D. Battaglia voted yea. Board member J. Crowley voted nay.
Mr. Schendel also presented cost information on the proposed remodeling of a high school science lab, estimated at $200,000, and the renovation of the high school auditorium, estimated at $1.3 million. Work on the science lab would be completed over the summer months. A budget would need to be allocated for the renovation of the high school auditorium at some point. Work on this would go into the next school year and a schedule be developed. The board thanked Mr. Schendel for his presentation and information on all the projects.
Building and Department reports were provided.
Community member James Mallery asked if the old middle school has been sold and commented on the hockey arena lease, indicating that the City of Cloquet is taking over the management of the arena, which is a good thing. Superintendent Scarbrough replied that yes, the old middle school sale was completed the end of December. Our custodial crew is moving the paper over to the new building and we are getting rid of any old equipment left after the Do-Bid sale took place. The district will keep the building secure for about another month and then be turning it over to Rogers Investments. Mr. Mallery also thanked Superintendent Scarbrough for providing his notice of retirement early, and the school board hiring someone already as there are many school districts currently looking for a superintendent.
Community member Clarence Badger addressed the board regarding the robotics program and the hopes of being able to offer additional vocational classes to our students and by adding a fourth Industrial Technology instructor. He also thanked Superintendent Scarbrough for his time here at Cloquet.
CONSIDER APPROVAL OF CLAIMS, HAND CHECKS, FUND 11 CHECKS, INVESTMENT'S REPORTS, TREASURER'S REPORTS, WIRE TRANSFERS, FOOD SERVICE REPORTS
RESOLVED N. Sandman to approve the Claims of March 22, 2018 and April 5, 2018; Hand Checks - March 2018; Fund 11 Checks - February 2018; Investment's Reports of January 2018 and February 2018; Treasurer's Reports of January 2018 and February 2018, and Wire Transfers of $450,000 on March 6, 2018, $577,466.52 on March 5, 2018, $1,425,000 on March 14, 2018, $170,000 on March 19, 2018, $191,512 on March 30, 2018, and $900,000 on March 29, 2018, as presented. General - $2,279.649.90; Food Service - $151,711.36; Transportation - $37,295.29; Community Service - $164,459.80; Capital Outlay - $61,109.38; Building Construction - $768,978.52; Debt Redemption Fund - $0; OPE Irrevocable Trust - $26,574.24; OPE Debt Service - $0; for a total of $3,489,778.49. D. Buytaert seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.
RESOLVED by N. Sandman to approve the consent items, as presented:
1. Letters of Retirement:
a. Warren Peterson, 1.0 FETE Principal at Cloquet Senior High School, effective June 30, 2018.
b. Cynthia Baker, 6.25 Hours/Day Consistent Support Special Education LAD Paraprofessional at Washington Elementary School, effective May 31, 2018.
c. Julie Johnson, Program Aide/Assistant for ECFE and Time for Tots Programs, effective May 31, 2018.
2. Letters of Resignation:
a. Judy Nelson, 6.75 Hours/Day CD S/P paraprofessional at Cloquet Middle School, effective April 2, 2018.
b. Molly Asp, 1.0 FETE 5th Grade teacher at Cloquet Middle School, effective June 6, 2018.
3. Recommendation of Employment:
NAME; POSITION; SALARY; EFFECTIVE
Judy Nelson; 6.75 Hours/Day CS SPED/Noon Supervision/ AM & PM Crossing Guard Paraprofessional; $17.86/Hour; April 4, 2018
Libby Colt; Age to Age Intern for Community Education Up to 15 Hours/Week for 12 - 14 Weeks; $12.50/Hour; Summer 2018
Laine Langenbrunner; Age to Age Intern for Community Education Up to 15 Hours/Week for 12 - 14 Weeks; $12.50/Hour; Summer 2018
Alan Denman; Homebound Instructor - Two CMS Students for up to five (5) Hours/Week; $29.59/Hour; March 20, 2018
Dale Sheehan; Groundskeeper/Maintenance Staff for Spring/Summer/Fall 2018 Season (Up to 40 Hours/Week - Maximum of 650 Hours); $15.01/Hour; 5/1/18 - 10/31/18
Paul Riess; Activities Director for 2018-2019 School Year for ten (10) summer days and up to ten (10) comp days, if needed and approved by the Superintendent; $10,367.00; 7/1/18 - 6/30/19
Shannon Sams; 2018-2019 Extra-Services Contract for extra counseling duties - five (5) days and up to five (5) additional comp dates with the Superintendent's approval; $2,010.70; 8/1/18 - 6/30/19
David Bergan; 2018-2019 Extra-Services Contract for extra counseling duties - five (5) days and up to five (5) additional comp dates with the Superintendent's approval; $1,902.45; 8/1/18 - 6/30/19
Bret Gunderson; 2018 Industrial Technology Regular Summer Maintenance Hours (30 Hours) at CHS; $24.89/Hour; 6/6/18 - 8/22/18; $24.89/Hour
Richard Rhoads; 2018 Industrial Technology Regular Summer Maintenance Hours (8 Hours) at CHS; $24.89/Hour; 6/6/18 - 8/22/18
Cameron Lindner; 2018 Industrial Technology Regular Summer Maintenance Hours (15 Hours) at CMS; $25.33/Hour; 6/6/18 - 8/22/18
Steve Mackey; 6.57 Hours/Day SPED Paraprofessional at Northern Lights Academy (NLA); $15.86/Hour; April 10, 2018
Lindsey Gallagher; .5 FETE American Indian Education Teacher at Cloquet Middle School; $4,679.69; April 9, 2018
4. Cloquet Senior High School Extra-Services Contracts
5. Speech Extra-Services Contracts - Extra services contracts to be issued to Ms. Jody Zeleznikar and Ms. Nicole Waters for up to 25 hours per week. Be it further resolved that, should these hours not be able to be provided by internal personnel, the superintendent may off an extra-services contract to another Cloquet School District speech teacher or a servicing providing agency.
6. Permission to Post Positions:
a. Up to 6.75 Hours/Day Consistent Support CD S/P Paraprofessional at Cloquet Middle School due to an internal staff transfer to a different position.
b. Early Education Secretary for Community Education - 40 weeks at 32.5 hours/week (1,300 hours/total); remaining 125 hours - approximately eight (8) weeks at 27.5 hours (137 hours per year are funded by a grant. The hours will be reduced by this amount if the grant is not renewed).
7. Reduction of Hours
a. Lindsey Gallagher, American Indian Education Academic Tutor at Cloquet Middle School - decrease hours from 6.5 hours/day to 3 hours/day for the remainder of the 2017-2018 school year, effective April 9, 2018. This is contingent upon Ms. Gallagher being hired for the .5 FETE AIE teacher position at Cloquet Middle School.
T. Lammi seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.
There was none presented at this time.
There was no old business currently.
Budget Discussion - Superintendent Scarbrough provided a handout outlining draft budget reductions for the 2018-2019 school year. The administrative team is working on finalizing recommendations to meet the total budget reduction target set by the school board. A final set of reductions and staff non-renewal(s) will be presented at the next school board meeting.
SCHOOL BOARD COMMITTEE REPORT
The Student Enrollment Report as of April 5, 2018 was reviewed. Enrollment remains steady.
The March 19, 2018 District Health, Safety & Crisis meeting summary was presented for review.
RESOLVED by D. Buytaert to approve the 2018 summer maintenance hours for up to 5,500 hours, as listed. Because of the new construction, reconfiguring of the buildings and staffing, the hours requested are 900 hours fewer than previous summers, as presented. Churchill - 600 hours; Washington - 700 hours; Cloquet Middle School - 2,000 hours; Cloquet High School - 2,000 hours; and Garfield School - 250 hours. J. Crowley seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.
RESOLVED by N. Sandman to grant permission to Cloquet Community Education to apply for a $5,500 grant from Northland Foundation toward two Age to Age summer interns. The interns will be supervised by the Community Education Director as well as the REACH program director. J. Crowley seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.
RESOLVED by D. Danielson to approve the Amendment to the Agreement between Cloquet Independent School District No. 94 (Lessee) and Zion Lutheran Church (Lessor) of Cloquet, Minnesota. This amendment is to adjust the fixed rate of rent for the months of June, July and August to reflect that there will be no cleaning needs due to school district use, as the school district will not be using this space for Kids Corner during these months. The amendment reflects a reduction of $450.00 per month for each of these months. The effective date for the change in lease amount will be June 1, 2018, as presented. D. Buytaert seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.
RESOLVED by D. Battaglia to approve the Membership Renewal Purchase of Service Agreement for 2018-2019 with Northern Lights Special Education Cooperative, as presented. D. Buytaert seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.
Discuss Hockey Arena Lease - Superintendent Scarbrough informed the school board our lease is up on June 30, 2018. The city has taken over the entire operations of the building and will be negotiating the lease. Board members Duane Buytaert and Nate Sandman are currently the Board representatives serving on this committee. In addition, our Activities Director Paul Riess and Superintendent Scarbrough will also serve on the negotiating committee for the school district. A meeting will be scheduled to begin discussions soon. Several board members commented that our graduation ceremonies will not be held there due to being moved to our new middle school and we should get a credit for that cost. Also stated was that we've been paying too much on our lease. Several years ago, they reduced the amount we were receiving for community education services and they have never restored it; we should be looking for a reduction in the lease costs. Other comments were that it is a positive step to have the city take over responsibility of the arena and we should see a benefit come out of that and there will be more cities to compare this to.
RESOLVED by D. Danielson to approve the two contracts, one with the state of Minnesota and the other with the federal government. Both contracts are for partnering with Fond du Lac Tribal and Community College (FDLTCC) to place work study students at CAAEP to help with our students. The agreements will take effect July 1, 2018 and terminate on June 30, 2019, unless amended in writing as mutually agreed upon by both the Employer and the Institution; however, either party may terminate upon ten (10) working days' written notice, as presented. D. Battaglia seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call. Superintendent Scarbrough commented that he appreciates FDLTCC working with the school district on this as it helps our students tremendously.
RESOLVED by D. Danielson to approve the renewal of a three-year (3) iPad lease for grades 5 - 8 for 36 months at a rate of $9,386/month with Vantage Financial, as presented. T. Lammi seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.
District Policy Reading #1 - #811 -Keys and Building Security Policy/Procedures - Superintendent Scarbrough presented this new policy for the first reading. All our district buildings have exterior cameras installed with 24-hour monitoring. In addition, all the buildings now have secured entrances. With the passing of the building referendum, security has increase dramatically districtwide over the last school year.
Posting for a 1.0 FETE Principal at the High School - Superintendent Scarbrough reported that our current high school principal Warren Peterson will be retiring on June 30, 2018, and as such, the school board will need to decide how they wish to move forward with a posting and filling of this position. Several options include posting the position internally only or posting it internally and externally at the same time. Discussion followed. Board member Dan Danielson thanked Mr. Peterson for submitting his letter of retirement early to allow time to fill the position. He went on to make a motion to post the position internally only as soon as possible. N. Sandman seconded the motion and it was approved by a four to two (4:2) yea vote of all members present on roll call. Board members D. Danielson, N. Sandman, D. Buytaert and D. Battaglia voted yea. Board members J. Crowley and T. Lammi voted nay. The school board went on to appoint a committee to discuss, review and structure the interview process and procedures to be used in filling the position. This committee is to report back at the next school board meeting. Board members J. Crowley, N. Sandman and D. Danielson volunteered to serve on this committee.
RESOLVED by N. Sandman to approve the Purchase of Service Agreement for the transportation of Children and Youth in Foster Care Placement for the time period July 1, 2018 - June 30, 2019, as presented. D. Battaglia seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.
There was nothing added at this time.
FOR YOUR INFORMATION
Washington Elementary School Health and Wellness Newsletter, March 2018
1. April 17, 2018 @ 3:45 p.m. - DAC Meeting (Garfield School), Board Room.
There being no further business to discuss, Board Chair T. Lammi adjourned the meeting at 8:23 p.m.
Clerk of the School Board
Chair of the School Board
Pine Journal: Aug. 16, 2018 #2666627