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INDEPENDENT SCHOOL DISTRICT NO. 94 CLOQUET, MINNESOTA OCTOBER 9, 2017 MINUTES

INDEPENDENT SCHOOL DISTRICT NO. 94

CLOQUET, MINNESOTA

OCTOBER 9, 2017

School Board Working Session:

School Board Chair Duane Buytaert called the school board working session to order at 5:32 p.m.

Consolidation Discussions with Carlton - Superintendent Scarbrough reported on the recent meeting with the Carlton Schools delegation regarding the possibility of consolidation. After a lot of discussion and thought, he is recommending that the district not proceed with consolidation talks with them. It is just not viable at this time. It would affect finances, staffing, etc. But, there may be areas in which we could collaborate with the Carlton School District for the benefit of our students. Superintendent Scarbrough asked the Board for direction on this topic as there is another meeting scheduled for Friday, October 13th. After some additional discussion it was determined that paring/sharing would be the best opportunity for Cloquet vs. consolidation.

Electronic Doors - During the construction planning it was thought that there would be electronic doors included at Garfield and Washington schools, but they were not included in the final plan. A recommendation is being made to have them put in at both schools, as a security measure where doors will automatically be opened and locked at scheduled times. Having Fobs will eliminate the rekeying of a building if a staff member's keys were lost, as you can delete the Fob access and just reissue another Fob for entry into the building. The cost will run approximately $60,000 to $80,000 to have the doors installed. The Board was in favor of moving forward with the purchase and installation of the electronic doors at Garfield and Washington schools.

Washington Avenue Traffic Concerns - Another meeting is scheduled for Tuesday at 10:30 a.m. to discuss additional options to address traffic concerns along Washington Avenue. Suggestions included installing a four-way stop to slow traffic down, having timed speed zones and flashing lights at the four-way crossings, etc. These ideas will be brought to the meeting for further discussion. Additionally, Superintendent Scarbrough has requested Kraus Anderson to obtain some prices to asphalt a path from the east driveway to the high school (Sahlman Avenue) and on the south side of Washington Avenue due to the number of students crossing in these locations. Safe Routes to Schools has a grant opportunity coming up and Mr. C Peterson (City of Cloquet) and ARDC will assist us with the grant application and with the Washington School issues as well (east side of 12th Street). We have had traffic studies done at Washington School, Churchill School, and along Washington Avenue.

Safety Patrol Advisor at CMS - concerns were discussed about the issuance of this extra-services contract, on whether or not it is really needed. This supervisor coordinates training for the safety patrols, purchases supplies, and subs when someone is unable to work. Middle School Principal Tom Brenner reported that he needs a sub for this position and can't take a chance for no one being there, for the safety of the students. He's had to assign staff to these positions as he had no applicants. The positions are 20 minutes in the morning and 20 minutes in the afternoon.

Superintendent Search - due to the submittal of Superintendent Ken Scarbrough's letter of retirement for June 30, 2018, he felt it would be important for the Board to put together a subcommittee to look at hiring a consultant or obtain the services of MSBA to work with the board/community to look for his replacement.

Buildings & Grounds Subcommittee meeting - Superintendent Scarbrough asked the members if they could meet to discuss district-wide custodial/cleaner staffing. A meeting will be scheduled soon.

Plaque for CMS - Kraus Anderson has designed a plaque for the new middle school that includes the names of the board members, business managers, including Kim Josephson, the superintendent, architect and construction manager. KA has indicated they will pay for the sign. There was some concern expressed that KA will have their logo on the plaque, but it was felt that it would be okay to have it on the sign; especially since they have agreed to pay for it.

Fall Play - concerns have been expressed about the play going forward as it was initially put to the students. There has been correspondence between Principal Peterson, Assistant Principal Battaglia and Activities Director Paul Riess. The play has some mature themes and in its original version. Principal Peterson is recommending that the play not go forward unless the school board concurs. He has provided the board with copies of the play to read. More discussion will take place during the regular meeting. This topic will be moved to the Open Forum portion of the regular agenda.

There being nothing further to discuss, Board Chair Duane Buytaert adjourned the working session at 6:04 p.m.

* * * * * * * * * *

The regular board meeting of the School Board of Independent School District No. 94 was called to order by Board Chair Duane Buytaert, in the City of Cloquet, on October 9, 2017 at 6:10 p.m.

Roll Call - the following members were present on roll call:

Duane Buytaert

Dan Danielson

Dave Battaglia

Jim Crowley

Ted Lammi

Nate Sandman

Also present:

Ken Scarbrough, Superintendent

Candace Nelis, Business Manager

Leanne Schmidt, EMC Representative

Teresa Angell, AIE Director (Absent)

Ruth Reeves, Community Education Director

Barb Mackey, Northern Lights Academy Assistant Director

Principals Present:

Warren Peterson, Cloquet Senior High School

Steve Battaglia, Cloquet Senior High School

David Wangen, Churchill Elementary School

Robbi Mondati, Washington Elementary School

Tom Brenner, Cloquet Middle School

Tom Lenarz, Cloquet Middle School

Connie Hyde, Cloquet Area Alternative Education Programs (CAAEP) (Absent)

Pledge of Allegiance.

APPROVAL OF BOARD AGENDA

RESOLVED by D. Danielson to approve the October 9, 2017 school board agenda, with changes as presented. T. Lammi seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call. Changes include: moving the Fall Play to #1.5 on the Open Forum portion of the agenda; addition of VI. 1c., VI. 2m., VI. 3d., and VI. 3e.

APPROVAL OF MEETING MINUTES

RESOLVED by T. Lammi to approve the September25, 2017 meeting minutes, as presented. J. Crowley seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

OPEN FORUM AND RECEPTION OF DELEGATIONS, PETITIONS, AND COMMUNICATIONS

Cloquet Educational Foundation - CEF Director Jeannie Kermeen presented an overview of the first round of grant funding totaling $29,045. Overall, the CEF will be funding $68,000 of projects throughout the school year. She also recognized staff who have contributed $11,026 during the recent annual fund drive. She thanked the school board for their support and for all that they do. CEF has reached a milestone of exceeding the $2 million mark - - congratulations to them for all the hard work!

Fall Play - High School Principal Warren Peterson provided a summary of his concerns regarding the proposed fall play, Legally Blonde. He also acknowledged the students and directors for all their hard work and support from the parents. Concerns raised were due to some of the themes and language in the play, the words and demonstration of the play. He asked the board for their direction on whether the play should be allowed to continue or be canceled. Several parents addressed the school board, including several who serve on the Parent Committee. Due to some of the concerns Principal Peterson had a Parent Committee was formed to look at the context of the play to make suggestions on a way to have it move forward, but more in an appropriate manner for a high school play. The board also discussed the vetting process for plays. After questions were answered and lengthy discussion took place, a motion was made by Board member Nate Sandman to approve the play moving forward contingent upon the Parent Group meeting with the directors of the play, and continued close supervision by Principal Peterson and staff to make sure the context and outcome of the play is appropriate. Board member Duane Buytaert seconded the motion and it was unanimously approved by yea vote of all members present on roll call.

Building and Department reports were provided.

Community member James Mallery asked several questions including if the construction work has been completed (not at this time, as there is still work being done on punch lists in the various buildings); he also asked if former board member Gary Huard's name will be on the plaque to be displayed in the new middle school (yes, with his approval); and if there was any new news on the sale of the old middle school (not at this time). He also commented on the recent articles in the Pine Journal indicating that he hopes the new Activities Director will advocate that all students should have the same opportunities in sports and other activities.

The school board congratulated the new 2017 Homecoming Queen Franny Slater and King Dylan Lauer.

CONSIDER APPROVAL OF CLAIMS, HAND CHECKS, WIRE TRANSFERS

RESOLVED by D. Battaglia to approve the Claims - October 9, 2017; Hand Checks - September 2017; Wire Transfer of $2,577,450.42 on October 2, 2017; and Wire Transfer of $3,400,000.00 on September 28, 2017. General - $2,514,33.41; Food Service - $145,787.95; Transportation - $28,706.48; Community Service - $162,811.88; Capital Outlay - $207,375.59; Building Construction - $2,072,583.87; Debt Redemption Fund - $0; OPEB Irrevocable Trust - $81,243.56; and OPEB Debt Service - $0, for a total of $5,212,842.74. J. Crowley seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

CONSENT ITEMS

RESOLVED by D. Danielson to approve the consent items, as presented:

1. Retirement and Resignation Letters:

a. Ken Scarbrough, Superintendent of Schools, effective June 30, 2018.

b. Daniel Wright, 8 Hours/Day Full-Time Custodian at Cloquet Senior High School, effective October 31, 2017; thanking him for his nine (9) years of service to the school district.

c. David Luokkala, 3 Hours/Day Part-Time Cleaner at Cloquet Middle School, effective September 28, 2017.

d. Mark Cooper, 6.75 Hours/Day DCD S/P Noon Supervision Paraprofessional, effective November 22, 2017; thanking him for his 12 years of service to the school district.

e. Recommendation of Employment:

NAME; POSITION; SALARY; EFFECTIVE

Kate Laine; 6.75 Hours/Day SPED Paraprofessional at NLA; $15.86/Hour; October 3, 2017

Darrell Davey; 6.75 Hours/Day SPED Paraprofessional at NLA; $15.86/Hour; October 3, 2017

Crystal Gabrisko; 6.75 Hours/Day LPN/SPED Paraprofessional at NLA; $18.77/Hour; October 3, 2017

Erin Sanders; 7 Hours/Day Sign Language Interpreter at CMS; $25.64/Hour; October 18, 2017

Tony Branning; 6.75 Hours/Day Part-Time Cleaner at CMS; $14.72/Hour; October 16, 2017

Ashely Kedrowski; 1.0 FTE Long-Term Substitute School Counselor at Churchill Elementary School ; $242.77/Day; September 22, 2017

Jacklyn Bell; Program Assistant for Kids Corner SACC Program; $14.48/Hour; October 4, 2017

Jason Godnai; Co-Advisor for School Patrol at Washington Elementary; $863.00; 9/5/17 - 5/31/18

Darrin Johnson; Co-Advisor for School Patrol at Washington Elementary; $863.00; 9/5/17 - 5/31/18

Rick Sievert; School Patrol Advisor at Churchill Elementary; $1,726.00; 9/5/17 - 5/31/18

Collette Lenarz; School Patrol Advisor at Cloquet Middle School; $1,726.00; 9/5/17 - 5/31/18

Sarah Sargent; Amended Garfield School Food Service Breakfast Staff; $11.37/Hour; September 6, 2017

Melissa Hill; 3 Hours/Day Food Service Server/Prep Aide at CMS; $15.08/Hour; October 9, 2017

Jason Morrisroe; 3 Hours/Day Part-Time Cleaner at CMS; $14.72/Hour; October 9, 2017

f. Extra-Services Coaching Contracts for 2017-18 Winter Season.

g. Extra-Services Coaching Contracts for 2017-2018 Knowledge Bowl.

h. Permission to Post Positions:

a. Targeted Services After-School Program Staff for 2017-2018

b. 8 Hours/Day Full-Time Custodian at Cloquet Senior High School.

c. 3 Hours/Day Part-Time Cleaner at Cloquet Middle School.

d. District-wide Medial Assistant (MA) billing position.

e. 6.75 Hours/Day DCD S/P Noon Supervision Paraprofessional at Cloquet Middle School.

D. Buytaert seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

The board members discussed forming a subcommittee to begin the search for a new superintendent. A meeting will be scheduled to discuss the process and whether or not to hire an independent consultant or obtain the services of MSBA to work with the school board on the search. Board members Nate Sandman, David Battaglia and Dan Danielson volunteered to serve on the subcommittee.

STAFFING ADJUSTMENTS

RESOLVED by N. Sandman to approve the employment of Joshua Kolodge to fill the 6.75 Hours/Day part-time cleaner position at Cloquet Middle School. Rate of pay is $14.72/Hour and the start date is October 16, 2017. T. Lammi seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

RESOLVED by N. Sandman to approve the increase of one (1) hour/week for Paula Oien, DCD S/P Paraprofessional at Churchill Elementary School due to student schedules and providing adequate supervision. Rate of pay is $17.86/Hour and hours to be worked will be 29.5 Hours/Week, beginning October 9, 2017. D. Danielson seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

OLD BUSINESS

There was nothing to discuss at this time.

SUPERINTENDENT'S REPORT

There was nothing to discuss at this time.

SCHOOL BOARD COMMITTEE REPORT

The Student Enrollment Report as of October 5, 2017 was reviewed.

NEW BUSINESS

RESOLVED by D. Battaglia to approve the Cloquet Special Education Contract for Services #5 with Cloquet and Phyllis Hauck for vision evaluation - consultation services during the 2017-2018 school year. Total contract cost is estimated at $12,000.00. D. Buytaert seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

RESOLVED by T. Lammi to approve the Cloquet Special Education Contract for Service #6 with Cloquet and Evie Pemrick for vision evaluation - consultation services during the 2017-2018 school year. Total contract cost is estimated at $12,000.00. N. Sandman seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

RESOLVED by D. Buytaert to approve the Cloquet Special Education Contract for Services #7 for physical therapy services for Cloquet ISD #94 students during the summer months and the 2017-2018 school year with Midwest Therapy, LLC. The contract reflects up to 20 hours of PT services per week during the summer months and up to 20 hours of PT services during the 2017-2018 school year at an hourly rate of $58.00, plus mileage for approximately 7,200 total miles at the current IRS rate. The total contract cost is estimated at $54,928.00. D. Battaglia seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

RESOLVED by D. Danielson to approve the College in the High School Operating Guidelines for the 2017-2018 Academic Year with Fond du Lac Tribal & Community College (FDLTCC), as presented. T. Lammi seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

RESOLVED by T. Lammi to approve the Community Education budget proposals, as presented. D. Battaglia seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

FOR YOUR INFORMATION

1. Churchill Elementary School Health and Wellness Newsletter, October 2017

UPCOMING EVENTS/MEETINGS

1. Tuesday, October 10, 2017 - District Health, Safety & Crisis Committee Meeting, 3:45 p.m., Board Room

2. Wednesday, October 11, 2017 - Paraprofessional Negotiations, 3:30 p.m., Board Room/Ken wants to meet at 3:00 p.m. Nate and Jim won't be in attendance.

ADJOURNMENT

There being no further business to discuss, Board Chair D. Buytaert adjourned the meeting at 7:26 p.m.

Clerk of the School Board

ATTEST:

Chair of the School Board

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