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INDEPENDENT SCHOOL DISTRICT NO. 99 ESKO, MINNESOTA OCTOBER 29, 2013 REGULAR MEETING

INDEPENDENT SCHOOL DISTRICT NO. 99

ESKO, MINNESOTA

OCTOBER 29, 2013

REGULAR MEETING

The Esko Board of Education, Independent School District No. 99, Esko, Minnesota, held their regular Board meeting on Tuesday, October 29, 2013, at 7:00 p.m. in the Media Center.

Members present: Julian Bertogliat, Rick Liljegren, Lynn McComber, Scott Powers, Jeff Salo, Margaret Sunnarborg, Superintendent Aaron Fischer. Absent: None.

Call the Meeting to Order

Chairperson Julian Bertogliat called the meeting to order at 7:03 p.m.

Approval of Agenda

Moved by Jeff Salo, second by Margaret Sunnarborg to approve the agenda. Motion carried by unanimous vote.

Approval of Consent Agenda Items

Moved by Jeff Salo, second by Scott Powers to approve the Consent Agenda items as amended:

Approve the minutes of the October 8, 2013 regular school board meeting.

Approve the checks as follows:

Date Check #s Total

9/23/13 75870-75874 $1,283.98

9/25/13 75875 $340.06

9/27/13 75876-75933 $287,528.13

10/1/13 VOID #75840 ($90.00)

10/1/13 75934-75962 $33,561.15

10/7/13 75963-76030 $63,076.08

10/8/13 76031 $1,350.00

10/15/13 76032-76103 $74,901.77

10/24/13 76104-76152 $493,362.89

Fundraiser Request – Elementary PIE Group – Sweatshirt sales.

Treasurer’s Reports

- September 2013

Date 9/13/13

Payroll Type Regular

Checks #101758-101779 for

$165,989.99

Direct Deposits $164,033.64

Electronic Payments $81,087.98

Grand Total $411,111.61

Date 9/30/13

Payroll Type Regular

Checks #101780-101805 for

$91,268.63

Direct Deposits $164,481.11

Electronic Payments $81,541.09

Grand Total $337,290.83

September 2013 Electronic Transfer Report

Date 9/13/13

Acct. Transferred From

Associated Bank (bond $)

Acct. Transferred Into

MSDLAF Gen’l Acct Daily

Amount $657,119.63

Date 9/26/13

Acct. Transferred From

MSDLAF Gen’l Acct Daily

Acct. Transferred Into

.......Wells Fargo (N’land Trust Bond $)

Amount $71,400.00

Date 9/30/13

Acct. Transferred From

Associated Bank (bond $)

Acct. Transferred Into

MSDLAF Gen’l Acct Daily

Amount $253,184.50

Motion carried by unanimous vote.

Approve a .25 Hour Increase per Day in DCD Paraprofessional Time

Moved by Scott Powers, second by Margaret Sunnarborg to approve a .25 hour per day increase in DCD paraprofessional time (S. Bertogliat). Julian Bertogliat abstained from voting. Motion carried by yea votes from Rick Liljegren, Lynn McComber, Scott Powers, Jeff Salo and Margaret Sunnarborg.

Approve the Hire of Paula Bergstedt as Special Education Paraprofessional

Moved by Jeff Salo, second by Scott Powers to approve the hire of Paula Bergstedt as special education paraprofessional – 6.25 hours per day when School Readiness is in session, effective November 13, 2013. Motion carried by unanimous vote.

Approve the Annual Audit for Fiscal Year Ending June 30, 2013

Moved by Rick Liljegren, second by Jeff Salo to approve the fiscal year 2013 annual audit as presented by WIPFLI. Motion carried by unanimous vote.

Approve 2013/2014 Revised Budget

Moved by Scott Powers, second by Lynn McComber to approve the 2013/2014 revised budget as presented.

Fund Revenues Expenditures

General Fund (fund 1)

$9,491,186 $9,429,124

Food Service Fund (fund 2)

$393,553 $395,382

Transportation Fund (fund 3)

$540,848 $495,318

Community Service Fund (fund 4)

$493,333 $479,816

Capital Operating Fund (fund 5)

$474,774 $561,414

Building Construction Fund (fund 6)

$1,000 $2,376,647

Debt Service Fund (fund 7)

$1,078,926 $1,084,550

Irrevocable OPEB Trust (fund 45)

$58,432 $149,123

OPEB Bonds Debt Service (fund 47)

$112,962 $114,240

Total Budget

$12,645,014 $15,085,614

Motion carried by unanimous vote.

Approve Request from Sara Johnson for FMLA

Moved by Lynn McComber, second by Margaret Sunnarborg to approve a request for FMLA from Sara Johnson. Motion carried by unanimous vote.

Approve the actual dollar amount of previously committed funds to be $281,058 at 6/30/13

Moved by Jeff Salo, second by Scott Powers to approve the actual dollar amount of previously committed funds to be $281,058 at June 30, 2013 for retirement benefits, including compensated absences, pensions, other post-retirement benefits (as defined by GASB Statement Nos. 16, 27, 45 and 54). The commitment was made on November 13, 2012 and the amount of the commitment was determined during the fiscal year end closing process. Motion carried by unanimous vote.

Approve the commitment of funds from the Unassigned Fund Balance

Moved by Jeff Salo, second by Margaret Sunnarborg to approve the commitment of funds from the Unassigned Fund Balance for retirement benefits, including compensated absences, pensions, and other post-retirement benefits and termination benefits (as defined by GASB Statement Nos. 16, 27, 45 and 54) at June 30, 2014. The actual amount needed will be determined during the yearly fiscal end-of-year accounting process. Motion carried by unanimous vote.

Approve Resolution of School Board Supporting Form A Application to MSHSL Foundation

Moved by Jeff Salo, second by Rick Liljegren to approve a resolution of school board supporting Form A application to the Minnesota State High School League Foundation. Copy of resolution on file in the office of the superintendent. Motion carried by unanimous vote.

Approve Resolution Amending the District’s 125 Flexible Benefits Plan

Moved by Rick Liljegren, second by Jeff Salo to approve a resolution amending the 125 Flexible Benefits Plan Document. Copy of resolution on file in the office of the superintendent. Motion carried by unanimous vote.

Approve the 2013/2014 Winter Coaching

Moved by Julian Bertogliat, second by Rick Liljegren to approve the 2013/2014 winter coaching assignments as presented. Copy of list is on file in the office of the superintendent. Motion carried by the following vote: Yea votes by Julian Bertogliat, Rick Liljegren, Scott Powers, Jeff Salo, Margaret Sunnarborg. Nay vote by Lynn McComber.

First Reading: Policy 613 – Graduation Requirements

A first reading was heard of Policy 613 – Graduation Requirements.

First Reading: Policy 533.2 – Bicycle and Walk to School Policy

A first reading was heard of Policy 533.2 – Bicycle and Walk to School Policy.

North Field Facilities Project Update

Supt. Aaron Fischer updated the Board on the north field facilities project. The project is winding down and everything is on track for the November 11 completion date.

Planning and Prioritizing

The Board discussed a need to do some district planning and prioritizing. This could take the form of a mission and vision session and will be discussed at a later date.

Reports:

Board Committee Reports:

Margaret Sunnarborg – Safety Committee meeting, Construction meeting.

Rick Liljegren – November 14, 2013 is the date for the Annual EEF Spaghetti Dinner fundraiser.

Julian Bertogliat – Construction meeting.

Jeff Salo – Construction meeting.

Principals’ Reports:

Elementary: Principal Brian Harker shared a letter from the Commission of Education regarding Winterquist Elementary becoming 1 of 20 schools in the state to be a Reward School for 3 years in a row.

A t-shirt design contest was held to design an anti-bullying shirt for the elementary anti-bullying campaign. An anti-bullying video is also being created.

High School: Friday is the end of the first academic quarter. Parent/teacher conferences have been held. These conferences were by invitation to address specific concerns. The half-day inservice tomorrow will include anti-bullying staff development. There will be a program presented tomorrow evening for the community.

Superintendent’s Report:

Supt. Fischer reported that there is a curriculum advisory committee meeting scheduled for next Monday. He also reported that the Region has approached the District to host 9-man football playoffs. Facility rental fees are being considered and recommendations will be brought to the Board.

Congratulations & Commendations

Janet Halonen – for her financial work regarding the audit and financial records.

T. Menor and K. Kiminski for qualifying for the State Cross Country meet.

November Board Meeting Date Change

The next School Board meeting will be held on November 19, 2013 at 7:00 p.m. in the Board Conference room.

Adjournment

There being no further business, moved by Jeff Salo, second by Rick Liljegren to adjourn at 8:29 p.m. Motioned carried by unanimous vote.

Jeff Salo, Clerk

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